AP/AR/Staff Accountant

Job Description: Accounts Payable & Accounts Receivable Specialist

A fast-growing company in the food and e-commerce space is seeking a detail-oriented AP/AR Specialist to manage full-cycle accounts payable and receivable processes. This position plays a vital role in maintaining the integrity of financial operations, ensuring GAAP compliance, and supporting billing activities tied to logistics and shipping.

Key Responsibilities

Accounts Payable

• Perform full-cycle AP: invoice intake, GL coding, approvals, and payment execution (ACH, wire, check).

• Execute 3-way match across POs, receiving docs, and vendor invoices.

• Reconcile AP aging reports and resolve discrepancies.

• Maintain accurate vendor files and support 1099 processing and audits.

Accounts Receivable

• Issue customer invoices based on fulfillment and contract terms.

• Reconcile daily shipping activity (Shopify/ShipStation) for revenue recognition (ASC 606).

• Post daily AR transactions in SAP and ensure ledger accuracy.

• Manage deferred revenue (gift cards, e-gifts) and related journal entries.

• Record merchant fees and reconcile NET revenue.

• Perform manual billing for non-Shopify sales.

• Apply payments, resolve aged receivables, and support collections.

FedEx Reconciliation & Accruals

• Reconcile FedEx invoices vs. expected charges (rebates, claims, GSR).

• Accrue unpaid invoices/credits during month-end close.

• Collaborate with logistics and customer service on claim tracking.

• Ensure proper posting of FedEx transactions.

General Accounting

• Prepare journal entries for accruals, fees, revenue deferrals, and reserves.

• Reconcile subledgers to GL for month-end close.

• Streamline close processes and support internal/external audits.

Qualifications

• 5+ years in AP/AR or accounting; logistics billing experience a plus.

• Strong understanding of GAAP and ASC 606.

• Proficient with ERP systems (SAP preferred), Shopify, ShipStation.

• Advanced Excel skills; highly detail-oriented.

• Strong analytical, organizational, and communication skills.