HR/Culinary Assistant
The HR/Culinary Assistant provides administrative assistance to the human resources and culinary departments. This is a dual role that will share work between both departments. Essential HR Duties & Responsibilities:
- Responsible for creating job postings and screening applications for matching work experience. Forward potential matches to applicable department head for review
- Responsible for pre-employment process to include background checks, obtain drug test results, references and other pre-hire requirements as well as ensure records are appropriately maintained.
- Facilitates, and delivers new hire on-boarding program to include steps of new hire process and new hire orientation with facility tour.
- Serves as liaison between department managers and candidates during the entire recruitment process.
- Serve as administrative liaison between Addison Reserve and Corporate Housing Pros by sending housing questionnaires, coordinating assignments, sending move-in and move-out schedules and instructions.
- Composes verification of employment, work experience, and reference letters as needed.
- Compiles employee handbooks, manuals, training guides and benefit enrollment packets.
- Send out mandatory mailings as needed. Including Monthly Birthday Cards.
- Communicates employee info through digital boards and employee “App.”
- Compiles and maintains employee files for all employees.
- Assists with employee relations as needed including employee celebrations, events, and birthdays.
- Order, organize, and distribute international welcome packages.
- Responsible for the distribution, copies and storage of locker and apartment keys.
- Assist with the international visa program where needed.
- Ensures all EEOC and OSHA postings and posters are compliant and updated.
- Assists Director of HR and Assistant HR Director with other HR related duties and projects as necessary.
- Track tardiness of culinary employees.
- Assist Executive Sous Chef with Payroll
- Keep up with weekly BEO’s and Daily BEO’s, including revisions and pop ups to disseminate to Executive Chef, Exec Sous Chef, all Sous Chefs including Pastry/Production. This will include printing and filing.
- Provide daily complaints from Vivid Survey from our Members to Exec Chef and Exec Sous Chef
- Assist with member’s inquiries and provides information about membership and special functions.
- Handle Purchasing order/ tracking and receiving of special orders for culinary.
- Research and price equipment for the culinary team as needed
- Distribute of Culinary Employee information I.E. Gift card/RSVP for Bowling/ employee party/etc….
- Organize, plan and execute culinary employee events.
- Create, print, catalog and download all menus and like collateral (i.e. cooking class booklets, table tents, allergy cards, brochures, etc.). Email to PDF to management
- Communicate stewarding staffing needs from Exec Sous Chef to cleaning company weekly.
- Handle all travel arrangements for Exec Chef and Sous Chefs as needed.
- Reconcile expense reports and travel reports for Executive Chef
- Order and keep par levels of Chef’s Uniforms and Shoes.
- Track “call outs” and mark in 7 shifts.
- Check hours of ops/ scheduling needs/ communicate changes in venue.
- Maintain and update food notes for all outlets and take food notes for new menus.
- Create “mise-en-place” lists for new menus.
- Assist F&B Admin with menu rotation and menu changes.
- Receives and screens visitors.
- Special projects as directed by the Executive Chef.
- Willingness to work a flexible schedule when necessary.
- Administrative experience within a fast paced, hospitality environment.
- Superior organizational skills with the ability to manage multiple priorities and deadlines.
- Ability to work independently.
- The ability to maintain the highly confidential nature of HR issues and communications.
- Excellent verbal and written communication skills.
- Superior interpersonal skills.
- Follows through on all requests in a timely and efficient manner.
- Strong computer proficiency with MS Office, applicant tracking software, advanced knowledge of Excel, as well as ability to adapt and learn new systems.
- Previous administrative experience in the hospitality industry.
- Develop and maintain effective, positive, and productive relationships with the HR and Culinary teams, hiring managers and other associates and departments.
- 2 years experience in hospitality or related field.
- Bachelor’s degree in human resources, hospitality, business, or related degree preferred.
- Experience in a high-volume office environment with confidentiality understanding .
- Must be able to lift, push and pull a minimum of 15 lbs.
- Must be able to sit for prolonged periods of time.
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