Accounts Payable Specialist

Description

Commercial Acquisition, Development and Construction Company, based in Fort Myers, FL looking for a self-motivated AP Specialist to join our team in our Fort Myers, FL office.

To succeed in the role, the candidate must be self-motivated, ambitious, organized, possess strong time management skills, attention to detail and a sense of urgency for critical deadlines. We are looking for a self-starter who has the ability to work independently as well as a member of project teams. We strive to provide a collaborative, creative environment where each individual is encouraged to contribute to our processes, decisions, planning, and culture.

Requirements

Invoice Processing

• Receive and review construction-related invoices/ AIA’s from vendors and subcontractors.
• Verify invoice accuracy against change orders, contracts, and project details.
• Cost Code invoices to the correct project, cost category, and general ledger accounts.
• Collect lien waivers from vendors and/or their subcontractor’s
• Identify and address any discrepancies or billing errors.
• Process invoices for approval through the project management software and exporting to the accounting system.

Payment processing:

• Prepare payment requests for approval by the appropriate personnel once approved.
• Initiate electronic or check payments to vendors within established payment terms.
• Monitor and manage outstanding invoices to ensure timely payments.

Vendor management:

• Establish and maintain relationships with construction vendors and subcontractors.
• Resolve invoice disputes and payment issues with vendors.
• Negotiate payment terms and pricing with suppliers as needed.

Required skills for a construction AP:

• Strong accounting knowledge and experience with construction industry practices
• Proficiency in construction project management Procore software and Sage Intacct accounting system
• Excellent attention to detail and ability to identify errors
• Strong communication and problem-solving skills to manage vendor relationships
• Ability to work independently and meet deadlines while multi-tasking
• Understanding of handling of sensitive and confidential information with a high level of discretion.
• Advanced skills with Microsoft Outlook, Word, Excel is a must.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Ability to commute/relocate:

• Fort Myers, FL 33901: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 2 years (Preferred)
• Sage Intacct/Timberline: 1 year (Preferred)
• Procore: 1 year (Preferred)

Work Location: In person