File Clerk

File Clerk - Pensacola, FL

Quintairos, Prieto, Wood & Boyer, P.A. , a multi-office national law firm, is currently seeking a full-time File Clerk to join our team in the Pensacola office .

This is an excellent opportunity for a detail-oriented administrative professional who enjoys working in a fast-paced legal environment. The File Clerk will provide critical clerical and administrative support to attorneys, legal assistants, and paralegals, playing a vital role in ensuring the organization and flow of legal documentation and communication.

Key Responsibilities

• Maintain and organize case files; accurately file correspondence, pleadings, and other legal documents

• Scan, copy, and upload incoming and outgoing mail

• Classify and file materials based on content and case relevance

• Upload and manage invoices for processing and ensure timely payment

• Answer and direct incoming phone calls professionally

• Assist with court document e-filing as needed

• Enter attorney time into internal timekeeping systems (e.g., ADP)

• Provide overflow support to legal staff and perform other office-related duties as needed

• Operate standard office equipment and perform general administrative functions

Requirements

• 1+ years of experience in a law firm or professional services environment, ideally in a file clerk or administrative role

• Strong attention to detail and organizational skills

• Proficiency in Microsoft Office applications, especially Word, Outlook, and Excel

• Ability to handle confidential information and work with minimal supervision

• Comfortable using office technology and legal management software

• High School Diploma or equivalent required

Physical Demands & Work Environment

• Frequent sitting, walking, bending, and light lifting (up to 25 lbs)

• Office-based role with standard business hours; occasional interruptions and varying temperature/noise levels

Compensation & Benefits

• Competitive hourly wage, commensurate with experience

• Full benefits package for full-time employees, including:

  • Medical, dental, and vision insurance

  • Employer-paid life and short-term disability insurance

  • 401(k) with generous employer match

  • Paid vacation and holidays

Apply Now

For immediate consideration, please submit your resume. QPWB is an Equal Opportunity Employer committed to building a diverse and inclusive workplace. We welcome enthusiastic candidates ready to thrive in a collaborative and fast-paced environment.

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