Front Desk - AO

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Borinquen Medical Centers is seeking to hire a full-time Front Desk Receptionist/ Administrative Support for our Administration Office. The Receptionist/Administrative Support will manage the front desk area daily and will perform a variety of administrative and clerical tasks. As a Receptionist/Administrative Support, this individual will be the first point of contact at our office. Our Front Receptionist//Administrative Support's duties include offering administrative support across the organization. Will assist in the coordination of front-desk activities, including distributing correspondence and redirecting phone calls. Ultimately, this position will ensure that all administrative tasks are completed to the highest quality standards.

TASKS AND RESPONSIBILITIES

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, temperature screening)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Draft memos
• Assist Marketing Department

REQUIREMENTS

• High School Diploma Required; Associates or Bachelor's Degree Preferred
• Bilingual
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher)
• Hands-on experience with office equipment (e.g. fax machines, scanners, printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

BENEFITS

• Medical/Dental/Vision/Short Term Disability
• Company paid long term disability
• Life insurance
• 401K Plan
• Standard Paid Holiday's
• Vacation and Sick Time
• Amazing Team &Atmosphere