Account Payable Specialist

Full-time

Description

The Accounts Payable Specialist is responsible for the day-to-day operations of accounts payable and other general accounting functions as assigned.

1. Perform accounting and clerical tasks for the maintenance and processing of accounts payable transactions:

1.1. Process accounts payable invoices for approval, coding, and input into the accounting system

1.2. Verify invoice extensions, footings and ensure that the proper sales tax is included, as required.

1.3. Ensure completeness of expenses and identify required expense accruals.

1.4. Initiates payments to vendors by monitoring discount opportunities and preparing disbursements.

2. Work on vendors’ statements reconciliations twice a month, to resolve missing items and/or other vendor issues and ensure all vendor invoices are received and coded into the accounting system timely.

3. Collaborate with various internal customers and vendors to verify month-end balances to ensure that vendor lien releases are accurate and received timely to promote timely payments from customers.

4. Work in partnership with purchasing manager, project managers and vendors to ensure that invoices are paid according to agreed pricing.

5. Develop and maintain positive relationships with vendors and internal customers.

6. General ledger reconciliations and support as assigned.

7. Union dues calculation and payment processing.

Basis of Evaluation

The Accounts Payable Specialist is evaluated on the following bases:

1. Timeliness and accuracy of accounts payable postings and disbursements while maximizing vendor discounts.

2. Timeliness of review and reconciliation of vendor statements.

3. Collaboration with internal and external customers.

4. Ability to work in fast fast-paced and changing environment with a demonstrated level of success performing assigned responsibilities.

5. Successfully manages/completes competing deliverables with various levels of complexity.

Requirements

1. Minimum 3 years Accounts Payable experience in a contracting/construction environment is a plus.

2. Moderate excel skills: formulas, summation, linking, etc.

3. Ability to work proactively, solve problems, and make decisions with minimal supervision.

4. Sets clear objectives and monitors processes and progress.

5. Seeks challenges and opportunities to improve processes and personal performance.

6. Problem solver with the ability to identify and evaluate the problem at hand and providing practical solutions.

7. Demonstrated attention to detail and strong written and verbal communications skills.

8. Ability to deal tactfully with colleagues, owners, vendors and customers.

9. Creates and maintains cooperative, team building relationships.

10. Meets deadlines and work well under pressure.