Purchasing Specialist (Mandarin ( {{city}})

About the Role

Execute comprehensive procurement activities to support the US base across equipment, MRO (maintenance, repair & operations), and BOM (bill of materials) categories. Ensure timely procurement and delivery, cost optimization, supplier development, contract compliance, and full coordination with internal stakeholders to meet production and operational goals.

Responsibilities

Procurement Execution

• Execute purchasing tasks based on demand from equipment, MRO, and BOM categories.
• Identify supplier sources, hold meetings with stakeholders, and ensure alignment with project timelines.
• Develop new suppliers and maintain qualified vendor lists.
• Conduct annual assessments and supplier classification per group standards.

Inventory & Supply Assurance

• Track procurement requests in SAP and SCM, manage order processes, ensure on-time arrival and minimize unqualified deliveries.

Contract Management

• Coordinate technical requirements with requestors and strategic sourcing.
• Sign, negotiate contracts with vendors and archive procurement contracts per compliance rules through CLM system.

Payment & Invoice Coordination

• Coordinate invoicing and prepayments through SAP, FSSC systems.
• Monitor outstanding payments and resolve payment issues.

Logistics

• Communicate with the logistics department on transportation status, follow up on arrival progress.
• Handle arrival scheduling and documentation.

Acceptance and Quality Assurance Processing

• Complete various acceptances, including acceptance of all unqualified items, and handle returns.
• Follow up on equipment warranty maintenance and repair matters to ensure that they are carried out within the warranty period and reduce costs.
• Process acceptance and quality issues. Liaise with suppliers, PMC and QA on nonconformities, warranties, or abnormal losses.

Price Negotiation

• Compare the historical purchase amounts in China and the United States, conduct price comparison and negotiation, and achieve the cost reduction goal.

Supplier Development and Maintenance

• Maintain and update supplier information and ensure payment information is correct.
• Develop new suppliers, increase supply resources, and complete annual supplier assessment.

Process Sorting

• Confirm and sort out relevant systems and processes with the purchasing manager and relevant departments to ensure that all purchasing tasks are carried out legally and in compliance with the group's systems and processes.

Main Authority

• Draft and sign contracts based on verified procurement requirements.
• Implement supplier development and performance evaluations.
• Approve and maintain PO records.
• Maintain high standard materials arrivals on time.