Administrative Assistant
- Provide administrative and clerical support to the Facilities and Telecommunications departments.
- Review, process, and track contractor invoices, work orders, and related documentation.
- Perform accurate and timely data entry into Operations and Maintenance systems.
- Serve as backup support for the Work Order Desk to ensure continuity of service.
- Assist with inventory control and property management activities.
- Maintain organized records, files, and departmental documentation.
- Coordinate meetings, prepare agendas, record meeting minutes, and track follow-up action items.
- Maintain real-time operational data to support emergency management activities.
- Assist with damage assessment reporting during storm events and other emergency situations.
- Maintain and update departmental SharePoint sites to ensure information is current and accessible.
- Support procurement activities, including purchase requisitions and vendor coordination.
- Liaise with internal departments and external vendors to facilitate efficient operations.
- High school diploma or equivalent required; associate degree or higher preferred.
- 3–5 years of administrative, office support, or office management experience; experience supporting facilities or telecommunications functions is a plus.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience maintaining and updating SharePoint sites.
- Strong organizational skills with excellent attention to detail.
- Clear written and verbal communication skills.
- Ability to manage multiple tasks, prioritize effectively, and work in a fast-paced environment.
- Dependable, professional demeanor with the ability to work independently and as part of a team.
- Full-Career Support: Flexible career paths across disciplines, from technical specialist to project leadership.
- People-First Culture: We hire top talent, champion diversity, trust, and integrity.
- Meaningful Impact: Work on projects—from community centers and hospitals to federal, transportation, and water systems—that tangibly improve lives.
- Growth-Oriented: Strategically expanding capabilities and geography (e.g., Southeast acquisition, federal growth) with strong backing from investors.
- National Yet Local: Enjoy the resources of a big firm with the agility and client intimacy of local offices.
Recommended Jobs
CDL-A Lease Purchase Truck Driver
Join Hurricane Express Inc, a leader in refrigerated freight transport, as a CDL-A Lease Purchase Truck Driver. Engage with a company that stands out for its innovative use of technology and strategic…
Database Analyst (Entry Level)
Description Ready to take the next step in your IT career? Join our team as a Database Analyst. If you’re passionate about technology, detail-oriented, and eager to make an impact, we want t…
Powersports Technician - Mechanic
Salary Range: $85,000 - $100,000+ Family owned and operated since 1975! You’re not a number to us. Most associates have been with us over 6 years. This is because we value our team and our customers…
Au Pair
HI THERE: We are so excited to start this process. We are looking for someone that can help us with our children. The main thing is we both work. We have an extra car and are looking for someone that …
Analyst, Data Visualization & Business Intelligence
This position is on – site in our Royal Caribbean Miami 1050 Building Journey with us!Combine your career goals and sense of adventure by joining our incredible team of employees at Royal Caribbe…
Pricer- Full Time
As a Pricer, you’ll play a key part in keeping our stores running smoothly by sorting, pricing, and preparing donated items for sale. Your attention to detail helps ensure every donation is handled r…
Supervisor Inpatient Coding
Moffitt Cancer Center in Tampa, FL is recruiting for SUPERVISOR INPATIENT CODING. For Florida residents and other select states (AL, AZ, AR, FL, GA, ID, IN, IA, KS, LA, MS, MO, MT, NC, OH, OK, SC, SD…
GENERAL OFFICE CLERK
Hiperbaric is the market leader in High Pressure Technologies. With over 65% market share in High Pressure Processing, our company is continues expanding all over the world. As result of this, our…