Administration Support Specialist

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SUMMARY

This position provides administrative support to accounting, procurement, IT, project administration and project management. The Administration Support Specialist provides administrative support to complete projects. This position is a respected member of the team and participates during all phases of the project life cycle. Under the direction of project administration and/ or management, the Administration Support Specialist t is responsible for facilitating, reporting and analyzing projects and all relevant documents. This position will also be to learn how to coordinate, plan, and eventually lead computer related activities in our organization. Help determine the IT needs of the organization and be responsible for implementing computer systems to fulfill the organizations information system requirements. The scope of IT responsibilities will vary. In some cases, the focus will be solely on computer needs and in other cases, helping with managing telecommunications systems and other electronic support systems related to projects with our customer or with the company operations.

PRIMARY DUTIES AND RESPONSIBILITIES

• Coordinates and gathers contract documents with Project Managers and Administrative
• Sets up and maintains neat, orderly, complete documents and project/contract
• Sets up projects within Accounting
• Helps move projects towards completion by performing project and office administration tasks, which typically includes production and distribution of collateral, file management, data collection, report creation, proofreading, research, and team
• Maintains accurate records of all information related to projects for documentation, clarification, and presentation to
• Assists in monitoring and tracking project progress, scheduling, and project
• Provides support with miscellaneous data
• Serves as an office back up for procurement, accounting, and payroll, as
• Performs general administrative duties to the Office Administration (i.e. answering, screening and directing telephone calls; assisting with related clerical duties such as photocopying, faxing, filing, and collating).
• Intent to Lead larger projects, including the design and deployment of new IT systems and services.
• Monitor performance of IT systems to determine cost and productivity levels, make recommendations for improving the IT infrastructure.
• Help improve and further define the infrastructure strategy, architecture, and processes.
• Build and maintain compliance with the Cybersecurity Maturity Model Certification (CMMC) framework developed by the US Department of Defense (DoD).
• Coordinate with others using video conferencing applications such MS Teams and Zoom.
• Analyze business requirements by partnering with key stakeholders across the organization to develop solutions for IT needs.
• Troubleshoot hardware and software issues related to internal IT.
• Performs other related duties, as needed.

MINIMUM REQUIREMENTS

• Associate s degree or equivalent from two-year College or technical school or equivalent combination of education and experience.
• Minimum of three (3) years experience in commercial.
• Minimum of two (2) years experience with Federal contracts and project.
• Prior experience with Certified Payroll preferred.
• Proficient in the use of Pro-core, Foundation or other types of Construction Software programs,
• Proficient computer skills and use in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) and Adobe.
• Proficient in the use of Procore, Foundation, or other types of Construction Software programs, desirable.
• Prior military experience preferred.

SKILLS

• Excellent client-facing and internal communication skills.
• Solid organizational and time management skills, including attention to detail.
• Must be able to work independently, as well as in groups.
• The ability to work and function in a changing and often stressful environment.
• Great Personality with the goal to learn IT and make a difference in an organization.
• Understanding of basic IT fundamentals.
• Successful at building relationships and establishing a connection with team members.
• Excellent verbal and written communication skills.
• Understanding of Foundation, Procore and Arcoro Software preferred.

This list of essential functions is not intended to be exhaustive. Venergy Group, LLC reserves the right to revise this as needed to comply with actual job requirements.

ADA/PHYSICAL DEMANDS

Work is light demand. This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, or crouch; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Requires good vision and hearing.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Telework or remote work may be authorized.

The physical requirements described herein are representative of those which must be met by an employee to successfully perform he primary functions of this job. Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform the primary functions.