Senior Accounts Payable Specialist

United Land Services (ULS) is a premier full-service landscaping company, renowned for its comprehensive commercial landscape installation and maintenance services. Our expertise spans landscape design, irrigation systems, hardscaping, and outdoor lighting. We cater to a diverse clientele, including single-family home developments, condominium complexes, commercial buildings, and shopping centers.

We are currently seeking a meticulous Accounts Payable Associate to join our dynamic team. This role is crucial in managing full-cycle accounts payable processing, ensuring the accuracy and timeliness of financial transactions. The Accounts Payable Associate will report to the Accounts Payable Manager and contribute significantly to maintaining our financial integrity.

Responsibilities

• Process vendor invoices accurately and prepare for weekly check runs.
• Reconcile accounts payable transactions by reviewing balance sheets, monthly statements, and vendor accounts.
• Verify invoice documentation prior to payment.
• Investigate and resolve discrepancies or outstanding balances with vendors through various correspondence methods.
• Communicate unresolved issues to management, identify slow-paying customers, and recommend accounts for collections.
• Maintain and update accounts payable records, ensuring accurate financial reporting.
• Post accounts payable transactions and print/mail checks as needed.
• Assist with the month-end closing process.
• Create purchase orders as required.
• Collaborate on improving the accounts payable process, identifying areas for operational improvement.
• Assist in developing accounts payable policies and procedures.
• Support accounting team with inventory management and cost accounting.
• Aid in audits when necessary.
• Perform additional duties as assigned.

Qualifications

• High School Diploma required.
• Minimum of five years of relevant accounts payable experience.
• Invoice tracking and approvals
• An Associate's Degree with experience in the landscaping or construction industry is preferred.
• Proficiency with Aspire or Acumatica software is a plus.
• Strong understanding of bookkeeping, billing, and invoicing.
• Ability to thrive in a high-volume, fast-paced, inventory-driven environment.
• Excellent communication skills, both verbal and written.
• Intermediate Excel skills, including VLOOKUP and Pivot Tables.
• Ability to work independently or as part of a team.
• Strong attention to detail and organizational skills.
• Maintain confidentiality and professionalism when handling sensitive information.

Benefits

• Guaranteed Hours: Enjoy the stability of guaranteed working hours.
• Weekly Pay: Benefit from weekly pay every Friday.
• Comprehensive Benefits: Access health, dental, vision, life insurance, and a matching 401K plan.
• Paid Time Off (PTO): Eligible for paid time off after 90 days of service.