Part time Book Keeper

Job Description

Job Description

American Special Holdings Corp. — Corporate Office | South Florida
Part-Time | In-Office |

About the Role

American Special Holdings Corp. is a multi-unit franchise operator with locations across South Florida. We are seeking a reliable, detail-oriented Bookkeeper to own the day-to-day financial recordkeeping and compliance functions across our portfolio. This role sits in our corporate office, operates with a high degree of independence, and reports directly to company leadership.

Responsibilities

Monthly Sales Reporting

• Compile and submit monthly gross sales reports to the franchisor on schedule and in the format required by the franchise agreement
• Prepare and deliver monthly sales certifications to each landlord across all locations in accordance with individual lease requirements
• Maintain a reporting calendar with submission deadlines, confirmation receipts, and a version-controlled archive of all submitted reports
• Reconcile all sales figures submitted to the franchisor and landlords against POS and accounting system actuals before every submission — no report goes out unreconciled

Sales Tax Compliance

• Prepare and file monthly state sales tax returns across all locations via the appropriate state portal
• Reconcile sales tax collected in the POS system against accounting system liability accounts prior to each filing
• Maintain a filing calendar and ensure zero late filings; flag variances to management before submission
• Track and document all tax adjustments, exempt sales, and audit-trail items

Rent Tracking & Payment Confirmation

• Verify that rent payments across all locations are processed and cleared the operating account every month without exception
• Reconcile each payment against the individual lease payment schedules by location
• Flag any missed, short, unapplied, or late payments to management immediately
• Maintain a running monthly confirmation ledger for every location — serves as the audit trail for lease compliance

Payroll Verification

• Review each biweekly payroll run prior to processing — verify hours, pay rates, location allocations, and deductions
• Cross-reference payroll data against POS time-clock exports to identify punch discrepancies or unauthorized overtime before payroll is approved
• Maintain a verification sign-off log for each pay period
• Reconcile employer payroll tax liabilities and workers' compensation charges on a per-period basis

Multi-System Reconciliation

• Perform weekly reconciliation of POS sales data feeding into the accounting system — identify and resolve posting discrepancies, voids, and comp/discount exceptions
• Reconcile operating bank account statements against the general ledger monthly
• Tie payroll runs to labor accounts in the accounting system; investigate and document variances by location and pay period
• Support month-end close by ensuring all transactions are accurately recorded and sub-ledger activity is fully reconciled

General Accounting Support

• Assist with accounts payable coding and vendor payment tracking
• Maintain organized, audit-ready documentation for all filings, reconciliations, payroll verifications, rent confirmations, and sales submissions
• Provide supporting schedules for management reporting as requested

Requirements

• 3+ years of bookkeeping experience in a multi-location retail, restaurant, or franchise environment
• Proficiency with restaurant or retail accounting platforms — must demonstrate ability to learn proprietary systems quickly
• Working knowledge of POS system data exports and reporting
• Experience with a payroll platform in a multi-location or multi-unit environment
• Familiarity with state sales tax filing and compliance obligations
• Experience preparing landlord sales certifications and franchisor sales reports
• Strong Excel skills; able to build and maintain reconciliation workpapers and tracking schedules
• Extremely high attention to detail — this role carries direct exposure on trust-fund tax liabilities, lease compliance, and payroll accuracy
• Has experience with Restaurant 365
• Comfortable working independently with minimal supervision in a lean corporate office

Preferred

• Background in QSR, fast casual, or franchise operations
• Familiarity with percentage-rent lease structures and landlord reporting obligations
• Associate's or Bachelor's degree in Accounting, Finance, or related field

Compensation & Schedule

• Part-time, approximately 20–25 hours per week
• In-office at our corporate location — remote work not available for this role
• Hourly rate commensurate with experience
• Must be available around month-end close, biweekly payroll processing dates, and franchisor/landlord reporting deadlines