Construction Coordinator

Construction Coordinator

Reports to: Director of Construction

Status: Full-Time Staff

Position Summary:

The Construction Coordinator provides experienced administrative and project coordination support to Charlotte County Habitat for Humanity’s residential construction program. This role is responsible for managing construction permitting, coordinating vendors and subcontractors, tracking materials and inventory, and supporting project schedules to ensure homes are built efficiently, safely, and in alignment with Habitat’s mission.

This position is ideal for someone seeking a long-term role with experience in construction permitting, vendor management, and project coordination who values consistency, follow-through, relationships, and collaboration in a high-volume environment.

Key Responsibilities:
Construction Permitting & Regulatory Coordination:

• Prepare, submit, and manage construction permit applications with local municipalities and regulatory agencies.
• Track permit status, coordinate revisions, and respond to review comments to maintain project timelines.
• Serve as a primary point of contact with permitting authorities and inspectors, maintaining positive and professional relationships.
• Ensure permit documentation is accurate, complete, and properly archived.

Vendor, Subcontractor & Scheduling Support:

• Coordinate scheduling of subcontractors and vendors in collaboration with the Director of Construction and Site Supervisors.
• Develop and maintain effective working relationships with subcontractors, suppliers, and service providers.
• Support construction scheduling by tracking key milestones and communicating updates to internal staff and external partners.

Materials, Inventory & Warehouse Coordination:

• Order construction materials and supplies in accordance with project needs and approved budgets.
• Coordinate delivery, receipt, and distribution of materials to job sites and the warehouse.
• Work closely with Finance to track material costs, purchase orders, and invoices.
• Match material receipts to purchase orders to ensure accurate invoicing and inventory control.
• Assist with warehouse operations, including inventory tracking, storage organization, and material allocation.
• Monitor inventory levels and support purchasing decisions to balance cost efficiency with uninterrupted construction schedules.

Project & Administrative Support:

• Provide administrative and coordination support across multiple active construction projects.
• Maintain accurate records related to permits, materials, vendors, and schedules.
• Identify potential scheduling or material constraints and communicate issues proactively to construction leadership.
• Support continuous improvement of construction administrative systems and workflows.

Qualifications:

• Demonstrated experience in construction permitting, including direct interaction with municipal or regulatory agencies.
• Experience coordinating vendors, subcontractors, and suppliers in a construction or related environment.
• Prior project management or construction administration experience supporting multiple concurrent projects.
• Ability to read and interpret construction drawings, plans, and revisions.
• Strong organizational, scheduling, and time-management skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook); ability to maintain accurate records and documentation.
• Familiarity with inventory management practices and cost tracking.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating closely with a small, mission-driven team.
• Commitment to Charlotte County Habitat for Humanity’s mission and partnership model.

Additional Requirements:

• Valid Florida driver’s license.
• Ability to lift up to 40 pounds.
• Willingness to obtain forklift certification.

Benefits:

• Paid Time Off (PTO) plus 9 paid holidays.
• Group Health Insurance with employer contribution towards the monthly premium.
• 401(k) plan with employer matching.
• Dental and Vision coverage, along with other ancillary benefits are available at group discount rates.