Office Administrator

Office Administrator

Location: Destin, FL (On-Site Position)

About Us:

Polysport USA is a fast-growing, innovative leader in the sports surfacing industry. With a strong footprint across the Midwest and Southeast, we specialize in the design and installation of high-performance athletic surfaces. Our newly established office in Destin, FL, marks an exciting phase of continued growth. We are building a dependable, professional in-office team and are seeking someone who takes pride in structure, reliability, and supporting day-to-day operations. Learn more at .

Position Overview:

We are seeking a highly organized and dependable Office Administrator to support daily operations in our Destin office . This is a fully on-site role and requires consistent in-office presence during scheduled hours. The ideal candidate is punctual, detail-oriented, able to take direction well, and comfortable working in a structured environment while supporting leadership and multiple departments.

This position starts part-time with a guaranteed minimum of 30 hours per week , with the opportunity to transition to full-time based on business needs and performance.

Key Responsibilities:

• Office Operations: Manage daily in-office administrative functions to ensure an organized, professional, and efficient work environment.
• Direction & Follow-Through: Receive direction from leadership and execute tasks accurately and on time.
• Scheduling & Calendars: Coordinate calendars, meetings, and appointments.
• Communication: Serve as the primary point of contact for incoming calls, emails, and in-office visitors.
• Document Management: Maintain organized digital and physical filing systems with attention to confidentiality.
• Meeting Support: Schedule, prepare materials for, and assist with meetings.
• Travel Coordination: Book and manage travel arrangements for company personnel.
• Data & Reporting: Perform accurate data entry and generate reports as requested.
• Expense Processing: Track and process expense reports in accordance with company policies.
• Office Maintenance: Monitor office supplies, equipment, and general office organization.
• Team Support: Provide administrative assistance across departments as needed.

Required Qualifications & Expectations:

• High school diploma or equivalent (required)
• Prior administrative or office support experience (preferred)
• Ability to follow direction, prioritize tasks, and meet deadlines.
• Strong organizational skills and consistent punctuality.
• Professional demeanor and dependable attendance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Attention to detail and reliability.

What We Offer:

• Hourly pay: $17–$21 per hour, based on experience.
• Guaranteed 30 hours per week to start.
• Opportunity to transition to full-time employment based on business needs.
• Health, dental, and vision insurance (when eligible).
• 401(k) retirement plan.
• Paid time off and company holidays.
• Bonus opportunities.
• Supportive, structured, and professional team environment.