Site Manager - Digital Conversion & Reco...

Site Manager – Digital Conversion & Records Operations

?? Downtown Orlando, FL
?? $60,000 annually
?? Full-Time | Monday–Friday, 8:00 AM – 5:00 PM
?? Temp-to-Perm or Direct Hire (depending on candidate fit)
?? Full Benefits Package Available

Position Overview

We are seeking a hands-on Site Manager to oversee daily operations within a high-volume digital conversion and records archiving facility in Downtown Orlando. This role is responsible for managing production workflows, ensuring strict quality control standards, and leading a team of scanning and document processing specialists.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced production environment where accuracy, confidentiality, and efficiency are critical. This individual will play a key role in building and supporting a new operational site.

Core Responsibilities
Operations & Production Management
Oversee end-to-end document conversion including intake, preparation, scanning, indexing, and quality assurance
Develop and manage daily and weekly production schedules to ensure client deadlines are met
Monitor high-volume scanning equipment and coordinate maintenance or repairs as needed
Ensure workflow efficiency and minimize operational downtime
Quality Control & Security Compliance
Conduct quality audits to ensure scanned images meet standards for accuracy, readability, and indexing
Enforce strict confidentiality and data security protocols
Maintain compliance with regulatory standards (including HIPAA, GDPR, and chain-of-custody requirements)
Ensure secure handling of sensitive records throughout the production process
Team Leadership & Client Support
Supervise, train, and support scanning and production team members
Track performance metrics, productivity, and quality standards
Foster a collaborative, high-efficiency team environment
Serve as the on-site point of contact for client communication, updates, and issue resolution

Key Qualifications
1–3 years of supervisory or management experience in document scanning, imaging, records management, or production environments preferred
Strong proficiency in Microsoft Office Suite, especially Excel
Experience with document management systems (SharePoint, Laserfiche, or similar) preferred
Strong organizational and multitasking skills
Excellent communication and leadership abilities
Ability to work in a fast-paced, detail-oriented environment

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Microsoft Office, Excel, Adobe Acrobat, SharePoint, Laserfiche, Document Management Systems, Records Management, Quality Control, Workflow Management, Team Leadership, Production Scheduling, Data Entry, Indexing, Scanning Operations, Compliance (HIPAA, GD