Administrative Assistant- Law Firm
- Case Management: Initiate the opening of legal files and maintain meticulously organized digital and physical client records.
- Documentation: Complete, scan, and organize legal forms, authorizations, and incoming/outgoing mail within the ATO case management system.
- Evidence Procurement: Facilitate the collection of vital evidence, including medical records, police reports, and multimedia files (tapes/videos).
- Insurance Coordination: Report claims to insurance carriers, request policies, and follow up on coverage information.
- Drafting & Correspondence: Prepare professional letters and provide administrative support to the legal team.
- Financial Admin: Gather and manage medical bills, process invoices, and post them to the appropriate files.
- Client Relations: Contact clients for status updates, attend occasional meetings, and provide translation support (if bilingual).
- Demand Preparation: Assist paralegals by gathering records and preparing comprehensive demand packages.
- Organization: Exceptional ability to manage multiple tasks with a focus on accuracy and completeness.
- Communication: strong written and verbal communication skills; ability to interact professionally with clients, medical providers, and insurance adjusters.
- Technical Proficiency: Comfortable with computer systems, scanning hardware, and case management software.
- bilingual Skills: Spanish proficiency is highly preferred for client translation needs.
- Professionalism: A stable work history and a "detail-oriented" mindset are essential for success in this role.
shift: First
work hours: 8 AM - 4 PM
education: High School Responsibilities Responsibilities:
- Initiate and manage the opening of legal files
- Complete, scan, and organize various forms and authorizations
- Facilitate the procurement of reports, tapes, videos, and medical records
- Report claims to insurance companies and request insurance policies
- Draft and send letters on behalf of the legal team
- Maintain organized client files
- Request and follow up on insurance information and records
- Gather and manage records and bills
- Process and post invoices
- Provide coverage information to medical providers
- Contact clients to obtain physical status updates
- Prepare materials for paralegals to draft demands
- Copy and scan documents for inclusion in demand packages
- Manage outgoing mail and organize incoming mail for paralegals
- Scan mail into the appropriate files in the case management system (ATO)
- File documents for pre-litigation paralegals
- Attend occasional meetings with clients
- Provide translation support for clients during meetings with paralegals/attorneys (Spanish proficiency preferred)
- Handle phone communications, including speaking with clients, medical providers, and insurance adjusters when paralegals are unavailable
- Assist paralegals with various tasks as required
- Perform additional duties as assigned
- Scheduling Appointments
- Organization
- Handling Confidential Information
- Years of experience: 0 years
- Experience level: Entry Level
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected]. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.
Recommended Jobs
Sr. Software Engineer, Infrastructure (#42-2521)
About Us WellHive is a fast-growing organization focused on transforming the way health systems coordinate and deliver care through secure, modern technology. Our teams leverage the latest in cloud-…
Site Supervisor (Mailroom)
Job Responsibilities: ~ If a site exceeds 3 people, it must have a Site Manager or Assistant Manager if part of a larger campus environment site. - Responsible for effective implementation and mana…
MASTER ELECTRICIAN - Liberty Correctional Institution
MASTER ELECTRICIAN - Liberty Correctional Institution Date: Feb 27, 2026 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Websi…
Outpatient Internal Medicine Physician Opportunity - Wellington, FL
Outpatient Internal Medicine Physician Opportunity – Wellington, FL Join Our Growing Team in a New State-of-the-Art Office We are seeking board-certified/board-eligible Internal Medicine or Fam…
Nautilus Barback
: A beloved hotel with an enviable oceanfront location is now even better, following a $50 million renovation. Our newly redesigned Loews Miami Beach Hotel includes all-new touchpoints throughout the…
Speech Language Pathologist, Clinical Fellow
Description We are currently accepting applications for the 2024-25 school year ABOUT ASPIRE Aspire Public Schools operates a network of high-performing, college preparatory charter schools ser…
Hospitalist APRN/PA (APP II) - Days and Nights
Lee Health is hiring APRNs and PAs for our Hospitalist Program! Are you looking for a great opportunity with a growing organization that provides you with work-life balance? Positi…
Electrical Apprenticeship
Owen Electric has been delivering top-quality electrical construction since 1986, specializing in large commercial, institutional, industrial and mission critical projects. We’re a family company bu…
Diesel/ Construction Equipment Technician
Job Summary: The Service Technician is responsible for servicing and repairing vehicles as assigned by the Service Manager, Supervisor, or Team Leader. In addition, the Service Technician may also b…
Receptionist
Job Responsibilities: May operate telephone switchboard, make appointments, and perform other clerical duties such as sorting and processing mail. Ordering paperwork, Microsoft office and teams…