Community Association Bookkeeper - Part Time

12-15 hours Weekly

Job Summary
The Community Association Bookkeeper is responsible for maintaining accurate financial records for a 440 unit condominium association. This role manages accounts payable, accounts receivable, bank reconciliations, financial reporting, and supports the treasurer in the preparation of budgets and audits. The bookkeeper ensures compliance with association governing documents, accounting standards, and applicable regulations

Key Responsibilities:
Financial Recordkeeping:

• Maintain accurate general ledger accounts.
• Record all financial transactions including assessments, fees, payments, and expenses.
• Ensure financial records are complete, organized, and audit-ready.

Accounts Receivable:

• Post homeowner assessment payments and other income.
• Monitor delinquent accounts and assist with collection tracking.
• Prepare owner account statements and respond to account inquiries.

Accounts Payable:

• Process and record vendor invoices.
• Prepare and issue payments in accordance with association approval procedures.
• Maintain vendor records, COI and W-9 documentation.

Banking and Reconciliations:

• Perform monthly bank reconciliations.
• Investigate and resolve discrepancies in financial records.

Financial Reporting:

• Prepare monthly financial statements including:
• Balance Sheet.
• Income Statement.
• Budget vs. Actual reports.
• Delinquency reports.
• Provide financial data to BOD.

Budget and Audit Support:

• Assist treasurer in preparing annual budgets.
• Provide documentation for audits, reviews, and tax preparation.
• Coordinate with external accountants as needed.

Compliance and Controls:

• Follow internal accounting procedures and financial controls.
• Ensure compliance with association governing documents and accounting standards.
• Maintain confidentiality of homeowner and financial information.

Qualifications:
Experience:

• 5-10 years bookkeeping or accounting experience.
• Experience with HOA, COA or property management accounting strongly preferred.

Skills:

• Strong knowledge of accounting principles.
• Proficiency with accounting software (e.g., **Yardi Breeze preferred or willingness to learn).
• Proficiency in **Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong communication skills for interacting with managers, vendors, and homeowners.

Work Environment:

• Typically office-based.
• May interact with community directors, board members, homeowners, and vendors.
• Flexible business hours.