Office Coordinator
We are seeking a hands-on, highly organized Office Coordinator to support daily workplace operations and facilities management. This role is responsible for maintaining an efficient, well-organized office environment while partnering with Facilities, IT, Security, and Global Workplace teams to ensure optimal functionality and employee experience.
Responsibilities:
- Oversee third-party office vendors to ensure project scope, service levels, and timelines are met.
- Partner with the NY Facilities Manager to maintain and enhance the physical workspace, supporting aesthetic and functional improvements.
- Order, stock, and manage office supplies, pantry items, and event materials; maintain accurate inventory levels.
- Conduct daily walkthroughs to ensure cleanliness, organization, and operational readiness of all common areas and workspaces.
- Coordinate and execute internal office moves, including planning, logistics, and light physical relocation of furniture and equipment.
- Support budget forecasting, track expenses, and prepare variance reporting related to facilities and office operations.
- Manage event setups, including arranging tables, chairs, and equipment to meet internal meeting and event requirements.
Qualifications:
- 2+ years of experience in office coordination, facilities support, or workplace operations.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Experience working with vendors and tracking budgets or expenses.
- Hands-on, proactive approach to workplace maintenance and operational support.
- Excellent communication skills and ability to collaborate cross-functionally.
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