USSOCOM J3-I International Conference Planner SME

Job Description

Job Description

Description:

USSOCOM J3 International (J3-I) is seeking a highly skilled and International Conference Planner SME. The position requires a highly organized and proactive individual to oversee the planning and coordination of activities for SOF Week, the SCAF Conference, and other high-profile events. This individual will serve as the primary leader responsible for managing all logistical, operational, and collaborative efforts to ensure the successful execution of these critical events.

Key Responsibilities

• Develop and manage a comprehensive plan for SOF Week activities, ensuring milestones and deadlines are met.
• Coordinate with internal teams, external and international partners, and stakeholders (TSOCs, Components and HQ Staff) to develop a seamless schedule of events.
• Oversee venue logistics, vendor contracts, and other event-related services.
• Lead a cross-functional team to execute SOF Week activities, providing clear direction and support.
• Delegate tasks effectively while monitoring progress and performance.
• Serve as the principal point of contact to communicate updates and address challenges.
• Ensure all activities are aligned with the overall objectives of SOF Week, maintaining a focus on quality, security, and impact.
• Anticipate and manage risks, developing contingency plans where necessary.
• Collaborate with military, government, and civilian stakeholders to coordinate participation and support.
• Foster positive relationships with all parties involved, ensuring their needs and objectives are addressed.
• Analyze the success and impact of SOF Week events, creating reports and insights to inform future planning.
• Gather and incorporate participant feedback for continuous improvement.
• Consolidate due outs, conduct operational planning teams with SOF Enterprise, track and oversee any due outs owed to (A/PN from creation, through signature until delivery.
• Perform close-out and escort duties as part of the Division’s Security Procedure.

• Bachelor’s degree in business administration, management, or a related field.
• Experience working with government agencies or military organizations.
• Proven experience in event planning, project management, or operations leadership.
• Strong leadership abilities with the capacity to motivate and manage a team.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Outstanding verbal and written communication skills, with the ability to effectively engage diverse audiences.
• Familiarity with Special Operations Forces or similar military communities is highly desirable.
• Knowledge of budgeting, logistics, and risk management principles.
• Ability to think critically under pressure and adapt to dynamic challenges.
• Current DoW Top Secret clearance and eligible for SCI access

Preferred Qualifications

• Previously served at USSOCOM HQ and familiar with USSOCOM Staff functions.

About Vistra: Vistra Communications, doing business as Vistra and Vistra Federal Solutions, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Tampa, FL with an office in Alexandria, VA providing professional support serviced to Defense, Federal, and Civilian Agencies. Approximately 25% of our “team member” employees work in the National Capital Region, providing communications, outreach, and organizational transformation services to our public sector customers. Vistra provides medical, dental, and vision benefits, life and disability insurance, employer matching 401(k) retirement plan, Paid Time Off, Parental and Bereavement Leave, and Professional Development, among other benefits.

US Citizenship Required: Due to the requirements of the federal contract that this position supports, U.S. citizenship is required. Citizenship will be confirmed via I-9/E-Verify at the start of employment.