Human Resources Assistant
- Performing administrative duties, such as maintaining employee databases and sorting emails for the HR department.
- Maintain digital and electronic records of employees.
- Maintaining proper records of employee time and attendance, leave of absence and return to work.
- Completes scheduling of interviews for applicants and processing of employees for hire and termination; makes staff identification badges including providing appropriate facility badge access, as needed; prepares and delivers the new employee orientation process.
- Administers benefits programs including insurances, leaves of absence and related reporting and data management, with frequent, varied internal and external personal interactions.
- Administers HRIS operations, data and integrity, applying process updates as necessary.
- Conducts periodic audits of employee records and license expiration checks, to ensure compliance with organizational, regulatory, and accreditation requirements.
- Verifies employment and background checks as needed, for employees at all stages of employment.
- Supports credentialing operations as required, often with provider CV/resume data, including necessary research of work history and gaps in work history; assist in monitoring provider licensure and certifications.
- Responsible for Human Resources files of all types, paper and electronic, ensuring documents and materials are kept safe and confidential.
- Serving as a point of contact, providing smooth communication with employees and timely resolution to their queries.
- Managing and coordinating schedules for the HR department, including meetings and events.
- Conduct outreach to colleges, universities, community organizations, and online platforms to promote opportunities and engage potential candidates.
- Maintaining accurate and up-to-date human resource files, records, and documentation.
- Assisting in the recruitment process by posting job ads, screening resumes, scheduling interviews, and conducting reference checks.
- Answering frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.
- Providing support to HR staff by preparing reports, conducting research, and consolidating data for analysis.
- Assisting in conducting new employee orientation, onboarding, and update records with new hires.
- Perform orientations and update records of new staff.
- Produce and submit reports on general HR activity.
- Provides all clerical and administrative services for all aspects of Human Resource functions.
- Strict adherence to all HIPAA, Tampa Family Health Centers, Inc. (TFHC), state, federal and accreditation agency rules, regulations and standards.
- Other duties as assigned.
- Strong interpersonal skills to interact with employees at all levels of the organization and address queries and/or concerns effectively.
- Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position.
- Fast computer typing skills (MS Office, in particular).
- Hands-on experience with an HRIS or HRMS.
- Familiarity with ATS software and resume databases.
- Basic knowledge of labor laws.
- Excellent organizational and time management skills to handle multiple tasks and deadlines efficiently.
- Problem-solving skills to address and resolve various HR-related issues.
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