Family Law Administrative Assistant

ROLE AND RESPONSIBILITIES Orlando Family Team is seeking a Family Law Administrative Assistant.

The position is expected to provide administrative support to Attorneys, other legal staff, and office visitors by handling a variety of tasks in order to ensure that all interactions between the firm and others are positive and productive. Highly organized with a sharp attention to detail, while having strong communication and time-management skills with the ability to handle confidential information in a fast-paced environment.

• First point of contact for both in-person and over the phone for leads, clients, and other professionals and routing for same; Greeting and communicating with leads, clients, counsel, judicial assistants, etc.;
• Responsible for performing office opening and closing procedures;
• Ensure reception area, conference rooms and staff area are always tidy and presentable;
• Well-versed in client services with knowledge on handling confidential and sensitive information;
• Manage all incoming leads from first contact and scheduling through the consultation and hiring;
• Coordinate phone conferences with lead attorneys on cases as needed and requested by Management and staff;
• Excellent ability to multi-task; deadline and detail-oriented;
• Knowledge of appropriate and ethical billing procedures and entering billable and non-billable time consistently and efficiently with a focus on administrative duties over legal services;
• Managing client and case invoices, including the processing and collection of balances due, as well as the replenishment of fees to client accounts;
• Collecting, routing and preparing mail and hand-delivered packages;
• Responsible for collecting consultation fees from leads and with collecting other Operating and Trust payments;
• Scanning, photocopying, and faxing documents;
• Prepare evidence and discovery received for client's physical case file;
• Manage Service inbox and Maintain digital case index;
• Maintaining lead and client information in MyCase;
• Managing the maintenance of electronic files, ensuring same are available and in the proper location and order;
• Review all pleadings as filed through E-portal in order to stay abreast of case status for each client;
• Back-Up to Legal Team as needed;
• Eager to accept new tasks as delegated by attorneys that may not be listed within this ;
• Willing to adapt to a rapidly-growing, and ever-changing office environment as we continue to expand;

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High school diploma or equivalent required
• At least one (1) year of recent family law experience highly preferred
• At least one (1) year of legal receptionist, client intake or executive/administrative experience required

PREFERRED SKILLS

• Florida Notary Public a plus;
• High English and Spanish speaking, reading and writing proficiency a must;
• Must know Microsoft Office (Word, Outlook, Excel);
• Must be able to work independently and in harmony with all staff. We are a fun and dedicated group;
• Must have strong communication skills and history of same;
• Must have basic knowledge of billing and collections;
• Experience with state courts and e-Filing systems a plus, though not required;
• Experience with MyCase Case Management a plus, though not required; and
• Experience with Apple/MacOS software a plus.

ADDITIONAL NOTES

• Compensation: Starting at $40,000 annually - Salary commensurate with experience.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Education:

• Associate (Preferred)

Experience:

• Microsoft Word: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)
• Mac OS: 1 year (Preferred)
• high call volume: 1 year (Preferred)
• Calendar management: 1 year (Preferred)
• Family law: 1 year (Preferred)

Language:

• Spanish (Required)

Ability to Relocate:

• Maitland, FL 32751: Relocate before starting work (Required)

Work Location: In person