Bilingual Executive Assistant
:
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale.. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required.
Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324
Essential functions and Responsibilities:
- Manage and coordinate the executive's schedule, ensuring optimal time management.
- Schedule and organize meetings, appointments, and conference calls.
- Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
- Ensure meeting rooms are set up with necessary equipment and materials.
- Serve as the primary point of contact for internal and external inquiries directed to the executive.
- Draft and proofread emails, memos, and other correspondence.
- Arrange travel plans, accommodations, and itineraries for the executive.
- Anticipate and address travel-related issues to ensure smooth arrangements.
- Maintain organized and up-to-date files, both physical and digital.
- Assist in the preparation and distribution of reports and presentations.
- Handle sensitive information with the utmost discretion and maintain confidentiality.
- Uphold a high level of professionalism and integrity.
Qualification:
- General experience working for a construction type organization.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficient in MS Office and calendar management tools.
- Ability to multitask and prioritize tasks efficiently.
- Detail-oriented with a proactive and problem-solving attitude.
- Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.
- English and Spanish fluency required.
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