Building Maintenance Manager

This individual will be responsible for managing a team of janitorial and maintenance personnel who service the upkeep and maintenance of a large property complex, ensuring the best possible quality and outcome. Assisting the building maintenance team in maintaining the property's integrity is essential. Maintaining a good database of maintenance contracts, expiration dates, and reporting to the Property Manager is an essential part of this position.

Responsibilities

• Meet with selected vendors approved by the board of directors or property manager to discuss project requirements and expectations.
• Collaborate with vendors, contractors, and internal teams to ensure smooth project execution and timely completion.
• Estimate time, materials, costs, and personnel needs for ongoing site maintenance programs.
• Conduct follow-up inspections of both vendor and onsite maintenance work, including preventative maintenance.
• Assist in preparing budgets and tracking expenses to ensure projects remain within financial constraints.
• Comfortable in an office environment.
• Maintain detailed records, schedules, prepare reports, and ensure contract specifications are adhered to.
• Identify cost-saving opportunities and present them to the Property Manager for consideration.
• Adhere to office procedures and insist on following all safety protocols for on-site employees and vendors.
• Create routine maintenance schedules and assign duties to appropriate personnel.
• Handle on-call emergency rotation with self and staff.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency in Office 365, Zoom/Teams, and other project management software.
• Experience in budget management and inventory control.
• Strong problem analysis, assessment, and resolution skills.
• High level of attention to detail and excellent organizational skills.
• Ability to work in various environmental conditions, including outdoor settings and possibly confined spaces.
• Manual dexterity to operate tools and equipment.

Physical Demands

• Frequent standing, walking, and climbing stairs.
• Occasional lifting of up to 50 pounds.
• Frequent bending, squatting, and reaching.