Executive Assistant to the Owner
- Provide comprehensive support to the team owner
- Effectively aid in the development and execution of the owner's overall strategic plan for the organization
- Work closely with the owner to keep him well informed of upcoming commitments, responsibilities and deadlines
- Provide hospitality to all guests of the owner while they visit the office, attend games and at community events
- Anticipate future needs of the owner and of the organization as it grows
- Handle sensitive information and situations with the highest level of confidentiality and professionalism
- Manage aspects of the organization's office services while evaluating and assisting in developing office policies and procedures for improved work flow
- Work with the owner to coordinate his community outreach activities and responsibilities
- Professionally represent the owner at community events with which he is involved also while at home games
- Provide support with tasks, responsibilities and documentation of the foundation
- Demonstrate high-level follow up with current contacts of the owner and new contacts made by the owner to cultivate ongoing relationships
- Calendar management and coordinate meetings, conference calls, travel arrangements and expense reconciliation
- Serve as the owner's primary point of contact both internally and externally
- Management of the owner's calendar
- Coordinate meetings with staff, corporate partners, community members and other organizations
- Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
- Aid in the strategic approach and creation of proposals for corporate sponsorships
- Correspond with corporate partners and assist in the fulfillment of sponsorship contracts
- Conserve the owner's time by reading, researching, collecting and analyzing information as needed, in advance
- Help plan and host special events for the owner and the organization
- Enter and organize invoices, receipts and checks
- Assist in the preparation of accounting documents
- Provide support for personal tasks of the owner from time to time
- Prepare, edit and finalize organization documents and correspondence
- Establish positive and efficient working relationships with employees at all levels
- Perform other duties and responsibilities as assigned
- Bachelor's degree required, business-related degree preferred
- Significant executive support experience
- Exceptional organizational skills and impeccable attention to detail.
- Excellent communicator with a high degree of professionalism in dealing and interacting with a diverse group of contacts, businesses, community members and organizations
- Commitment to excellence at to perform duties at the highest level possible on a consistent basis.
- Make appropriate, informed decisions regarding priorities and available time.
- Demonstrate strategic thinking skills and personal accountability
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Expert proficiency with Microsoft Office and the ability to design and edit graphic presentations and materials.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgment is essential.
- Ability to switch gears at a moment's notice.
- Possess a professional, courteous and positive attitude to represent the team owner
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Excellent writing, communication and interpersonal skills
- Coachable and eager to learn
- Experience in QuickBooks and knowledge of basic accounting
- Reliable transportation is essential
- Salaried, full-time position
- Available medical benefits include major medical, telehealth, dental and vision
- Position is available immediately
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