Administrative And Order Processing Assistant
- Front Office Reception: Cheerfully greet all incoming visitors, manage facility visitor logs, issue security badges, and ensure compliance and safety protocols are met upon entry.
- Order Fulfillment Lifecycle: Receive, input, process, and invoice customer and broker orders via phone, email, and fax. Handle essential shipping and tracking documentation.
- Vendor Guide Management: Review detailed customer vendor guides to implement, track, and ensure adherence to specific shipping and service requirements.
- Core Administration: Process Purchase Orders (POs) following standard operating procedures. Execute high-volume data entry, document scanning, and electronic/physical filing.
- Professional Correspondence: Draft, proofread, and distribute professional memos, reports, and emails. Manage inventory and purchasing for office supplies.
- Compliance Support: Maintain meticulous written and verbal notations on paperwork regarding any order or shipping deviations. Partner with production teams to uphold facility safety guidelines and SOPs.
- Education: High School Diploma or GED Equivalent required.
- Experience: 3+ years of professional administrative, clerical, or order processing experience (experience in a manufacturing, distribution, or supply chain environment is highly preferred).
- Technical Skills: typing proficiency and solid basic software skills, including experience with Microsoft Office (Word, Excel, Outlook).
- Soft Skills: Outstanding oral and written communication, exceptional organizational abilities, and a collaborative, team-oriented attitude.
shift: First
work hours: 8 AM - 4 PM
education: Bachelors Responsibilities Front Office & Visitor Reception
- Greet all incoming visitors, clients, and vendors cheerfully while enforcing facility security protocols.
- Maintain visitor logs, issue badges, and coordinate required visitor safety/consent forms.
- Provide high-level, timely support to customers and brokers via phone, fax, and email.
- Manage the order fulfillment lifecycle: process receipts, shipping documentation, and billing/invoicing.
- Review customer vendor guides to implement and track specific delivery and compliance requirements.
- Monitor shipped products and resolve customer tracking inquiries or shipment discrepancies.
- Process corporate Purchase Orders (POs) in accordance with standard operating procedures.
- Execute high-volume data entry, document scanning, electronic/hard copy filing, and mail distribution.
- Draft, proofread, and modify professional correspondence, memos, reports, and emails.
- Monitor office inventory and manage ordering for office and administrative supplies.
- Maintain accurate, impeccable written notation on paperwork for any order or shipping deviations.
- Assist office and production teams in upholding facility regulations, safety guidelines, and SOPs.
- Order Filling
- Order Processing
- Order Picking
- Order Pulling
- Order Fulfillment
- Creating Presentations
- Years of experience: 3 years
- Experience level: Experienced
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected]. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.
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