Lead Administrative Specialist - REMOTE

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Administrative Specialist. In this role, you will provide crucial support to the management team by handling various administrative tasks. You will coordinate between departments, assist with external reporting, and ensure compliance with established standards. This position requires a proactive approach to problem-solving while navigating a fast-paced environment. Your contributions will impact the overall efficiency and effectiveness of the organization. Join us in making a difference remotely!

Accountabilities

• Provide excellent customer service support by helping with inquiries and resolving issues.
• Compose correspondence between different departments and external stakeholders.
• Perform Time Accounting and administrative tasks using PeopleSoft.
• Plan and coordinate customer visits and program meetings.
• Collect data, prepare presentations, and maintain records for department plans.
• Support new hire onboarding and system access requests.
• Lead special organization events and initiatives.
• Assist other administrative personnel when needed.

Requirements

• High School Diploma or GED required; an associate's degree in office administration or business is a plus.
• Minimum 10 years of administrative support experience, ideally with executive management.
• Strong organizational skills with attention to detail.
• Excellent computer skills, particularly in Microsoft Office Suite.
• Ability to manage multiple priorities and meet deadlines.
• Experience in compiling reports and preparing presentations.
• Exceptional written communication skills, with the capacity to draft clear correspondence.
• Comfortable interfacing with customers and professionals in various sectors.

Benefits

• Flexible work schedule and remote work opportunities.
• Professional development and training initiatives.
• Opportunities for cross-department collaboration.
• Dynamic work environment with a supportive team.
• Potential for advancement within the organization.
• Access to digital tools and resources for efficient work.

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.