Executive/Personal Assistant Hybrid
- Own and manage the CTO's inbox - triage, respond to routine items, flag urgent issues, and ensure nothing falls through the cracks
- Follow up with third parties, vendors, and stakeholders
- Route tasks and requests to appropriate team members
- Handle sensitive and confidential communications with discretion
- Master calendar management - schedule, reschedule, optimize, and manage conflicts seamlessly
- Coordinate meetings across multiple time zones with internal and external stakeholders
- Prepare meeting agendas, materials, and follow-ups
- Assist with all-hands meeting logistics and coordination
- Book and manage all travel arrangements - flights, hotels, ground transportation, itineraries
- Create detailed travel plans and handle last-minute changes seamlessly
- Coordinate logistics for company events and offsites
- Process payments, expense reports, and administrative paperwork
- Manage contract logistics and route legal documents appropriately
- Support personal tasks and errands as needed (forms, problem-solving, local coordination)
- Use company virtual card for authorized expenses only
- 4+ years of Executive Assistant or Personal Assistant experience supporting C-suite executives (preferably CTO, CEO, or founders)
- Exceptional English communication skills - both written and verbal
- Extreme attention to detail - you catch things others miss and nothing slips through the cracks
- Proactive self-starter who takes initiative and anticipates needs before being asked
- Highly responsive with excellent follow-through
- Expert-level calendar management with complex, competing priorities
- Comfortable with both professional and personal assistant duties
- Located in Miami or willing to relocate - must be able to meet in person 1-2x per week
- Excellent judgment with confidential information
- Experience in fast-paced startup or tech environments
- Background supporting technical leaders (CTOs, VPs of Engineering)
- Familiarity with contract and legal document processes
- Event coordination experience
- Miami area knowledge and network
- Anticipates needs before they're expressed
- Loves solving problems and removes obstacles without being asked
- Thrives on variety - no two days are the same and you love it
- Has great attention to detail - nothing gets by you
- Makes confident decisions even with incomplete information
- Stays calm under pressure - last-minute changes don't phase you
- Communicates proactively - you flag issues early and keep your exec informed
- Takes ownership - if something needs doing, you make it happen
- Morning inbox triage and calendar optimization
- Coordinating meetings and handling schedule changes
- Following up on pending contracts and administrative tasks
- Booking travel and managing logistics
- Handling personal errands and problem-solving
- Meeting in-person with the CTO 1-2x per week
- Preparing materials for all-hands meetings
- Solving unexpected problems as they arise
- Typical 9am-5pm schedule with occasional flexibility for after-hours communication
- Hybrid: In-office 1-2 days per week, remote the rest
- Competitive salary
- Comprehensive health benefits
- Flexible hybrid work model
- Professional development opportunities
- Direct partnership with CTO and exposure to executive leadership
- Dynamic, fast-paced environment where you'll make real impact
Recommended Jobs
Commercial Sales Representative
Commercial Sales Representative Location: Florida (Tallahassee preferred — travel required) Comp: Competitive base + uncapped commissions + vehicle stipend + tech package About Us Pristi…
Survey CAD Technician (Stuart, FL)
Are you searching for a new opportunity to join a growing 100% employee-owned company that offers professional development opportunities, values an excellent work life balance and giving back to your …
Newscast Director
OVERVIEW OF THE COMPANY Fox TV Stations FOX Television Stations owns and operates 29 full power broadcast television stations in the U.S. These include stations located in 14 of the top 15 larg…
Medical Receptionist / Front Desk Coordinator (Physical Therapy)
Looking for a stable, full-time position with great benefits and a supportive team? Want a front desk role where your work truly matters? FYZICAL Therapy & Balance Centers in Port Charlotte is hirin…
ATHLETIC ADMINISTRATIVE INTERN
The Athletic Administration Intern will Assist with research, coordination and operations of all Academy sport programs. Position Responsibilities Support Associate AD’s in research, developm…
Mid-Senior Level Digital Health/Regulatory Associate
Top AmLaw 100 firm a mid-senior level associate to join its premier Health Care Practice Group, supporting the national Telemedicine & Digital Health Industry Team. The position may be based in T…
BIM Manager
Description FLSA Class: Exempt Reports To: Firm Principal Location: On-Site at either the Sarasota or St. Pete office Direct Reports: None Indirect Reports: None Job Summary …
Senior Buyer
Overview We are seeking a full-time Senior Buyer in our Miramar, FL location. In this role, you will be responsible for developing and managing the acquisition, execution, and life-cycle of co…
DevOps Staff Software Engineer
RELOCATION ASSISTANCE: Relocation assistance may be available CLEARANCE TYPE: Secret TRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportuni…
Account Executive
Who we are COURSER is a partnership platform that helps technology service companies identify and take the next step in growth. Our organization has a strong company culture built on our values …