Executive Sales Coordinator

Job Description

Job Description

About SYZYGY & The Role

We’re a fast-growing, luxury construction company specializing in outdoor living spaces — setting the standard for innovation, design, and experience. At SYZYGY, we combine creativity with precision, and we’re looking for someone who thrives in the same way.

This is not your average coordinator role. You’ll be the driving force behind our sales operation , partnering closely with our CEO and Head of Sales to ensure the engine runs flawlessly. While you’re not a salesperson, you’ll be in the middle of it all — leading process, managing follow-ups, and keeping timelines sharp.

You’re the kind of person who’s known for getting things done, keeping people accountable, and staying ten steps ahead. If you’ve ever worked as a paralegal, project coordinator, or executive assistant in a high-stakes environment — this might be your perfect next move.

Key Responsibilities

Sales Process & Contract Management

• Own all sales-related admin: contracts, documentation, digital folder structure, and filing.

• Track and enforce key deadlines — getting renderings, feedback, signatures, and deposits in on time.

• Ensure contracts are accurate, complete, and reflect company standards before being passed on.

Scheduling & Sales Calendar Control

• Coordinate site surveys, discovery calls, client meetings, and internal pass-offs.

• Manage the sales calendar with precision — you’re the keeper of time and order.

• Keep the CEO and sales team operating efficiently and on schedule.

Lead Intake & Initial Contact

• Make the first call or email to new inquiries — friendly, polished, and confident.

• Collect and organize property details, client info, and job specs.

• Research PAPA data and property specifics to prep the sales team and update internal systems.

Internal Coordination & Follow-Up

• Liaise with the design team to request renderings, pricing, and changes.

• Push for updates and hold departments accountable to deliverables.

• Ensure all documentation is complete and organized before transitioning to the project team.

Who You Are

• Deadline-driven and not afraid to hold others accountable.

• A natural organizer and communicator , especially in fast-paced environments.

• Comfortable being the central point of contact and escalation.

• Calm under pressure, professional in tone, and clear in your follow-up.

• Tech savvy , especially with Apple products, Salesforce (or other CRMs), and Google Suite.

• Someone who brings polish, precision, and positivity into everything they do.

Experience & Qualifications

• 2–4 years in a project coordination, executive assistant, or legal assistant role

• Experience working in real estate, construction, architecture, or luxury goods is a plus

• Strong phone and email communication skills

• Exceptional attention to detail and accuracy

• Confidence managing up and across departments

Why SYZYGY?

We’re a high-performance team that values creativity, communication, and accountability. You’ll never be just a number here — you’ll be part of a mission to create beauty and excellence in every client experience.

Work Hours:

• Full-time: Monday - Friday, 8 AM - 5 PM, with occasional nights and weekends as needed.

Benefits:

• Paid Time Off : Eligible for PTO starting after 90 days.
• Top-Tier Insurance : Comprehensive health, dental, and vision coverage, fully paid by the company after 90 days.
• Paid Holidays : Enjoy paid time off for all major holidays, including the Fourth of July, Labor Day, Memorial Day, Thanksgiving (and the day after).
• Holiday Closure : Company closes from Christmas Day through New Year's Day.
• Wellness Wednesdays : Participate in weekly mindfulness, and energy work sessions to support mental and physical well-being.
• On-Site Chiropractic Care : Bi-weekly chiropractor sessions on Wednesdays to promote wellness.
• Wellness-Focused Culture : Health and wellness are central to our culture, with resources and activities designed to support employee well-being.
• Collaborative Office : Work in a team-oriented, supportive environment located in the heart of Downtown Delray Beach.

Salary:

• $55k-$65k annually, based on experience.

Company Description

We are an innovative company with boutique design/builds in the luxury outdoor market.

We are looking for an enthusiastic person dedicated to growing our company and exceeding our clients’ expectations.

Our perfect candidate is a critical and creative problem-solver capable of working efficiently and independently. They are extremely detail-oriented, highly resourceful, and hardworking. In addition, they thrive in fast-paced environments, and assimilate quickly to evolving protocol and industry knowledge. Additionally, they are attentive multi-taskers capable of reporting to multiple managers.

Company Description

We are an innovative company with boutique design/builds in the luxury outdoor market.\r\n\r\nWe are looking for an enthusiastic person dedicated to growing our company and exceeding our clients’ expectations. \r\n\r\nOur perfect candidate is a critical and creative problem-solver capable of working efficiently and independently. They are extremely detail-oriented, highly resourceful, and hardworking. In addition, they thrive in fast-paced environments, and assimilate quickly to evolving protocol and industry knowledge. Additionally, they are attentive multi-taskers capable of reporting to multiple managers.\r\n\r\n