Bilingual Customer Service Representative

POSITION DESCRIPTION

 Title: BILINGUAL CUSTOMER SERVICE REPRESENTATIVE

 Status: Hourly Non-Exempt

 Department: Customer Service

 Reports to: Customer Service Manager

  Job Summary

The Customer Service Specialist will interact with SIHL’s customers to address inquiries, respond to price and delivery requests, provide order and product shipping status, notify customers of delays or issues and resolve complaints, in order to provide a higher level of customer support to Sihl customers.

Duties/Responsibilities:

• Accept (via email, phone, EDI or fax) customer product orders.
• Most orders received via email (Sales Force & Outlook)
• Microsoft Teams phone system
• Enter customer orders using KEcommerce website or Microsoft Dynamics GP.
• Handle customer inquiries and communications regarding order status. (order questions, ship dates, tracking, product availability)
• Verify accuracy of orders.
• Perform freight calculations for orders using StarShip software.
• Handle customer calls regarding product inquiries, complaints, billing discrepancies or shipping errors.
• Process customer return requests, return authorizations and credit memos.
• Work cross functionally with sales, product management, and operations to ensure excellent responsiveness and customer support.
• Maintain customer accounts and records in Sales Force.com of customer interactions with details of inquiries, complaints, return authorizations requests or comments.
• Uses knowledge of a specific product, service, or other assigned area of expertise to answer inquiries or to forward to the appropriate staff.
• Coordinate with field sales representatives regarding customer inquiries, order status, product availability.
• Coordinate with Materials Planning and Production departments to ensure product availability.
• Learn product applications to assist customers with product selection.
• Other projects assigned

  Required Skills/Abilities:

• Excellent communication skills including active listening.
• Service-oriented and able to resolve customer grievances.
• Proficient computer skills with the ability to learn new software.

Education and Experience:

• A Minimum of two years’ experience as a customer service representative.
• Must have working intermediate knowledge of MS Word and Excel. Experience with using Great Plains, Sales Force software a plus.
• Knowledge of basic measurements and general math skills to assist customers with orders on our paper products.
• Strong verbal communication and problem-solving skills required.
• Ability to multitask and take on additional responsibilities as needed. Ability to work well with others
• Willingness to learn and operate in changing environment
• Ability to read/write/speak Spanish fluently

Work Environment/Physical Demands:

This position is in a typical office environment which requires prolonged sitting in front of a computer. Requires hand-eye coordination and manual dexterity sufficient to operate standard office equipment including operation of standard computer and phone equipment. May have occasional high stress when dealing with customers/clients. Must be able to lift up to 15lbs.