Construction Administrative Assistant - PART time

Job Description

Job Description

We’re looking for a take‐charge, solutions‐driven administrative pro who knows construction inside and out. You’ll own billing, documentation, light bookkeeping, and project controls—keeping jobs moving, cash flowing, and the office running smoothly. (Hours - Monday - Thursday)

THIS IS AN ON-SITE POSITION ONLY!!

SOME of the things you’ll do

- AIA billing and invoicing

- Prepare and submit G702/G703 progress billings, SOVs, change orders, lien waivers, and retention

- Track AR, reconcile payments, and follow up on outstanding invoices

- Davis Bacon wages payroll forms

- Review proposals for accuracy and confirm submission to contractors

-Reconciliations / light bookkeeping

- Must have extensive knowledge in EXCEL

- Build and maintain billing workbooks, pivots, lookups, and reconciliations

- COIs and compliance

- Request/verify Certificates of Insurance, endorsements, limits, expirations; maintain compliance logs

- NTOs and lien process (Florida)

- Prepare/serve Notices to Owner, track dates, releases, and closeout requirements

- Project tracking

- Maintain job files, submittals, change orders, vendor onboarding, employee onboarding (W‐9, COI), and payment status

- Complete employer certifications

- SOPs and process improvement

- Write/maintain standard operating procedures; continually improve workflows

- General office support

- Scheduling, meeting notes, bid/document control, phones/emails, and day‐to‐day admin

What you’ll bring

- 5+ years construction admin or billing experience (GC or specialty contractor)

- Proven AIA billing expertise; strong Excel (pivot tables, XLOOKUP/VLOOKUP)

- Working knowledge of COIs and Florida NTO/lien timelines

- Sharp attention to detail, follow‐through, and proactive communication

- Bonus: Experience with Procore, QuickBooks, Sage 100/300, Buildertrend; Notary a plus, Extensive Excel knowledge

What we offer

- Competitive pay (see market range below) + benefits

- Paid Holidays

- Bonuses

- Stable, growth‐minded team that values ownership, accountability, and continuous improvement

- Opportunity to build and refine SOPs and make a real impact on the business

## How to apply

Send your resume and a brief note highlighting:

- Your AIA billing experience (G702/G703)

- Tools you’ve used (Excel features, PM/ERP systems)

- A process you improved (SOP or workflow) and the result

Expert Dewatering and Construction specializes in Commercial construction and has expanding into commercial build-outs, renovations, and real estate. Since we are expanding the field of construction, we are seeking hardworking, dependable, and knowledgeable staff to join our team.

Company Description

Expert Dewatering and Construction specializes in Commercial construction and has expanding into commercial build-outs, renovations, and real estate. Since we are expanding the field of construction, we are seeking hardworking, dependable, and knowledgeable staff to join our team.