Event Production Coordinator

Job Description

Job Description

Benefits:

• Bonus based on performance
• Competitive salary
• Flexible schedule
• Free food & snacks
• Free uniforms
• Paid time off
• Training & development

We are a premier event decor company specializing in floral arrangements, tabletop decor, and prop room designs for high-end galas, luxury weddings, exclusive private events, and corporate functions. Based in West Palm Beach, we work in all of south Florida to transform venues into breathtaking experiences for our elite clientele.

Position Overview

We are seeking a highly organized, hard working, and detail-oriented Event Production Coordinator to join our team. This role requires a dynamic individual who thrives in a fast-paced environment and is capable of managing event logistics, and ensuring seamless execution of decor production, and providing tasks for team members. This position requires unmatched work ethic and willingness to make sacrifices for the teams benefit.

Key Responsibilities

• Collaborate with clients and our in-house designer to gain information and finalize event decor plans.
• Assist the designer by taking notes, organizing ideas, and turning concepts into actionable production plans.
• Plan and coordinate all event logistics, including warehouse & vendor communication.
• Lead onsite event setup, ensuring all decor elements are placed according to design specifications and the final product achieves the high expected standard.
• Oversee staff assignments, delegate onsite tasks, and ensure efficiency during setup.
• Communicate with venues, rental companies, and other vendors to secure necessary items and services.
• Maintain budgets, track expenses, and ensure cost-effective event execution.
• Troubleshoot and resolve unexpected issues with a calm and solutions-oriented approach.
• Manage multiple projects simultaneously while meeting strict deadlines.

Requirements & Qualifications

• Experience: 1-3+ years in event coordination, event production, or a related field preferred.
• Skills: Leadership, multitasking, problem-solving, budgeting, vendor negotiation, and team management.
• Availability: Ability to work flexible hours, including evenings, weekends, and holidays. Some weeks may exceed 40 hours, while summer months (approximately 3 months) have significantly reduced hours.
• Physical Demands: Comfortable with lifting, standing for long periods, and working in a hands-on, fast-paced environment.
• Transportation: Reliable transportation to event venues and office as needed.
• Attitude: Candidates should possess a proactive attitude, creativity in problem-solving, and a commitment to delivering exceptional service. This includes willingness to work long days, early mornings, and going above and beyond to achieve the best possible results.
• Ability as well as willingness to work as a part of a team.
• Valid Drivers license.
• Ability to pass a background check.
• Ability to pass a drug test.

Why Join Us?

• Work with a top-tier event company known for luxury and excellence.
• Collaborate with high-profile clients and industry leaders.
• Be part of a creative, passionate, and dynamic team.
• Gain experience in large-scale event production and high-end decor design.
• Work for a Family owned business providing a close work environment, flexible operation procedures, & helpful leadership.
• Option to have a flexible schedule so long as work gets done.
• We offer result based extra compensation (bonus).