Construction Compliance and AP Specialist

JOB TITLE: Construction Accounting & Compliance Specialist

LOCATION: Tamarac, FL (33319)

COMPENSATION: $28.00/Hour

POSITION TYPE: Contract-to-Permanent

ABOUT THE ROLE We are seeking a high-energy Construction Accounting & Compliance Specialist to join our heavy civil firm in Tamarac. This is a critical "Gatekeeper" role for a professional who understands that construction accounting is as much about risk management as it is about numbers. As we scale, you will fill the "process vacuum," bringing structure to our workflows at our Commercial Blvd headquarters and coordinating with our NW 55th Court operations hub.

CORE RESPONSIBILITIES * Lien & Compliance Management: Serve as the primary contact for NTOs. Proactively track and verify Partial and Final Releases of Lien to ensure the company is protected before releasing payments.

• Full-Cycle Accounts Payable: Manage high-volume AP in Sage 100. Verify invoice accuracy, ensure precise job costing, and secure PM approvals via TimberScan.

• Insurance Oversight: Monitor subcontractor COIs. Halt payments to any vendor with expired General Liability or Workers' Comp coverage.

• AIA Progress Billing: Assist in preparing G702/G703 documents, matching field completion to the schedule of values for timely owner reimbursement.

• Operational Logistics: Coordinate weekly manual check runs and handle the distribution and notarization of payment documents between local facilities.

• Process Standardization: Identify workflow gaps and assist the Controller in drafting SOPs to support long-term scaling.

• Subcontractor Relations: Act as a professional liaison, resolving billing discrepancies and managing "payment hold" communications with poise.

QUALIFICATIONS * 5+ years of Florida Construction Accounting experience (Heavy Civil preferred).

• Deep knowledge of Lien laws, NTO tracking, and the Release of Lien process.

• Proficiency in Sage 100 Contractor or similar construction ERP software.

• Active Notary Public status is highly preferred.

• Proven ability to thrive in a "paperless transition" environment with a "Can-Do" attitude.

salary: $27 - $28 per hour
shift: First
work hours: 8 AM - 4 PM
education: Associate

Responsibilities

• Accounts Payable: Manage full-cycle AP for multiple civil projects; verify coding, job costs, and approvals.

• Lien Compliance: Act as "Gatekeeper" for all NTOs; track and secure Partial/Final Lien Releases before payment.

• AIA Progress Billing: Prepare G702/G703 documents; match field completion percentages to the contract schedule.

• Insurance Tracking: Monitor Subcontractor COIs; ensure GL and Workers’ Comp are active to mitigate company risk.

• ERP Management: Execute high-volume data entry and digital routing using Sage 100 and TimberScan software.

• Check Run Logistics: Coordinate weekly manual check runs between Commercial Blvd and the 55th Court hub.

• Notary Oversight: Utilize Notary license to authenticate legal waivers, affidavits, and construction filings.

• Process Improvement: Identify "Process Vacuums" and draft new SOPs to stabilize department scaling efforts.

• Subcontractor Relations: Resolve billing disputes and communicate "payment hold" requirements to vendors.

• Bank Reconciliation: Perform daily cash applications and ACH tracking to maintain real-time liquidity reports.

• Audit Support: Prepare detailed work papers and audit trails for year-end reviews with the external CPA firm.

• Job Costing: Ensure precision in cost-code allocation for labor and materials to maintain project margins.

Skills

• Accounting Coursework

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.