ADMINISTRATIVE ASSISTANT III - SES - 64007073

Requisition No: 857510 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 64007073

 Pay Plan: SES

Position Number: 64007073 

Salary: $45,000 - $55,000 

Posting Closing Date: 08/08/2025 

Total Compensation Estimator

Department of Health

**Internal Agency Opportunity**

Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.

Full-time SES Position

Salary: $45,000 - $55,000

Your Specific Responsibilities:

This is an administrative position assisting the Director of Medical and Health Services. The employee provides administrative support, processes travel authorization, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and interprets policy in order to provide guidance and assistance to further the achievement of the goals.

• Handles correspondence, telephone and e-mail communication.

• Accurately routes correspondence in a timely manner.

• Initiates use of approved templates for routine correspondence.

• Provides draft and approved routine reports as assigned.

• Provides initial draft correspondence as requested.

• Maintains calendars and schedules for management staff.

• Prepares meeting agendas and minutes as assigned.

• Processes travel reimbursements and authorizations via the State Travel Management System as needed.

• Maintains an assignment tracker for staff assignments. Uses independent judgement to make routine assignments to staff.

• Assists in responding in an accurate and timely manner to all assignments and deadlines.

• Assists staff with the preparation of website content, PowerPoint presentations, and technical work; performs special assignments, research; assists and supports projects, contracts, regular or annual staff meetings, and special functions.

• Reviews written materials and recommends solutions or courses of action.

• Represents supervisor at meetings to furnish or obtain information.

• Provide technical assistance to ensure applications are processed accordingly to include assisting with clearing application issues, troubleshooting the application module, and completing application reviews as needed.

• Assist with legislative requests and inquiries received as needed.

• Other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position: Proficient computer skills to include Word, Excel, PowerPoint and Outlook; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; communicating effectively with others in writing; talking to others to effectively convey information; understanding written sentences and paragraphs in work related documents; knowledge of office procedures and practices; ability to prepare correspondence and administrative reports; ability to plan, organize and coordinate work assignments.

Qualifications:

• High school diploma or equivalent; AND

• 5 years administrative experience to include processing travel authorization, researching and gathering data, preparing reports and correspondence, answering phones and scheduling meetings.

• College education can substitute for the required experience on a year-for-year basis.

• Must have a valid Driver's license, satisfactorily complete a background investigation, fingerprinting, and participation in direct deposit are requirements for employment.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

(For more information, please click );

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, including monthly costs, visit  .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.