Academic Administrative Officer

Puzzle Box Academy is looking to hire an Academic Administrative Officer. Founded in 2014, Puzzle Box Academy provides a school for students who benefit from explicit instruction in the foundation skills of reading, writing, and mathematics. We have a “students first” perspective.

They have clear expectations and thoroughly follow through on instructions. Must have a sincere enjoyment of school-aged children and the willingness to work with neurodiverse and neurotypical students.

Come be apart of our amazing company which provides plenty of room for career growth, and a chance to learn through your peers and supervisors. We are a year-round school!

The Academic Administrative Officer performs routine clerical, secretarial and administrative work in providing customer assistance, data processing, and record-keeping. They are responsible for the day-to-day tasks of the school along with the Academic Director. Exceptional service with a smile is a must!

Be apart of our amazing company which provides plenty of room for career growth, and a chance to learn through your peers and supervisors.

ESSENTIAL FUNCTIONS:

Administrative Support to School

• Maintains office and appointment calendars; advise of meeting/appointment schedule on daily basis.
• Takes and transcribes minutes of conferences, meetings or other official functions as required.
• Addresses general and routine office, staff, and parent related situations, questions, and concerns.
• Prioritizes and coordinates the completion of office administration, secretarial and clerical tasks, and projects.
• Ensures HR paperwork (e.g. incident reports, comp time forms, etc.) are routed in a timely manner.
• Processes purchase requests and maintains appropriate records. Orders, receives, stores, and distributes classroom and office supplies.
• Inventories and distributes deliveries and distributes incoming and outgoing mail/courier.
• Operates and ensures maintenance (contacts appropriate professional for repairs) of a variety of office equipment, including hardware and software technologies.
• Acts as a liaison between parents, staff, and the community.
• Schedules and provides tours and ensure parent follow up. Maintain tour follow up spreadsheet, sharing data with Academic Director and Finance department.
• Records and prepares client attendance and punctuality reports to designees.
• Audits and maintains student/client files - electronically and hard copy file to ensure documents meet compliance standards.
• Prepares, maintains, and distributes client and staff calendars and other scheduling related information.
• Maintains electronic and non-electronic records and files pertaining to staff, clients, and ensures records are securely and appropriately stored.
• Uses various systems and applications to enter data and information, as well as prepare and maintain written documents and reports.
• Coordinates custodial, maintenance and other facility related activities to ensure a clean, healthy, and productive environment for clients and staff.
• Prepares and sends various reports regarding facility maintenance to appropriate management personnel.
• Attends meetings, events and seminars as required.
• Assists staff in attending to student related issues, and contacts parents or guardians.
• Participates in and assists with planning, scheduling, and coordinating team meetings, fundraising and related events and functions.
• Maintains proficient understanding and working knowledge of standards and best practices for the effective and efficient delivery of office services and general office administration.
• Performs other duties and responsibilities as assigned.

MINIMUM EDUCATION & EXPERIENCE REQUIREMENTS

• High School Diploma required; Associates Degree preferred
• Two years relevant experience in an educational setting
• Experience with Microsoft Outlook
• Must be able to type 35 wpm and have legible handwriting
• Experience with ABA Therapy and/or Autistic children a plus
• Excellent communication skills, flexible and reliable

Job Type: Full-time

Pay: $41,600.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person