Clerical Administrative Assistant

: 1 CITY OF FORT MEADE CLERICAL ADMINISTRATIVE ASSISTANT Job Title: Clerical Administrative Assistant Department: City Wide Reporting Relationship: Department Director General Purpose: Under the general supervision of the Department Director, this position performs administrative duties within the various Departments; and other administrative duties as assigned. The Clerical Administrative Assistant must have a solid understanding of confidentiality, employee relationships, the recruiting process, training, and benefits administration. Essential Functions: 1. Answers calls, questions, provides information, and addresses complaints. 2. Schedules appointments and maintains calendars. 3. Schedules and coordinate staff and other meetings and events. 4. Prepares communications, such as memos, emails, invoices, reports, and other correspondence as needed. 5. Creates and maintains filing systems, both electronic and physical in accordance with policies and procedures. 6. Supports all internal and external related inquiries or requests. 7. Works independently or within a team on special nonrecurring and ongoing projects. 8. Assists with benefits administration and the completion of benefit documentation. 9. Assists with the recruitment process. 10. Maintains training calendars and schedules; assist in coordinating training sessions and seminars. 11. Assists with performance management procedures. 12. Schedules meetings, interviews, and HR events. 13. Performs onboarding orientations. 14. Completes termination paperwork and exit interviews. 2 CLERICAL ADMINISTRATIVE ASSISTANT (These essential job functions are not to be construed as a complete statement of all duties. Employees will be required to perform other job-related duties, as required.) Minimum Qualifications: Knowledge, Skills and Abilities:

• Knowledge of HR functions and best practices.
• Knowledge of safety precautions and programs.
• Ability to use email, MS Office and related business and communication tools.
• Ability to communicate effectively, both orally and written.
• Ability to work well under pressure and meet tight deadlines.
• Ability to use time management methods effectively.
• Ability to work independently or with minimal supervision.
• Ability to understand and follow directions effectively.
• Ability to operate office equipment including printers, copiers, fax machines and multimedia instruments.

Training and Experience: Associates Degree preferred, HR Certificate or three years of experience working in a human resources department; or an equivalent combination of training and experience. Must have direct experience working with Human Resources programs and activities. Familiarity with local government operations and policies. Licenses, Certificates, Special Requirements: A valid Florida driver's license at date of hire State of Florida Notary (preferred) 3 CLERICAL ADMINISTRATIVE ASSISTANT Physical and Mental Demands: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Physical Skills: While performing the duties of this job, the employee is regularly required to use hands to touch and grasp, reach with hands and arms, stand; have good vision (with or without correction), talk and hear (with or without correction); walk, sit; with occasional handling, feeling or operating objects, tools or controls; climb or balance; stoop, kneel, crouch or crawl; and lift or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Mental Demands: While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with constant interruptions; interact with City staff and other organizations; and frequently deal with dissatisfied or quarrelsome individuals. Work Environment: The work environment characteristics described here are representative of those one would encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee occasionally works outside in various weather conditions, and continually works in an office environment. The employee may be required to work outside the regular scheduled hours if needed. _________________________ __________________ Name Date APPROVED: SEPTEMBER 22, 2020