4.6 DOD DON Administrative Specialist located in LANC Inter American Naval Conference

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Join a company where excellence meets opportunity ! At MIRACORP Inc., we don't just provide federal government contract services—we set the gold standard in quality and reliability. What truly sets us apart? Our people.

We believe our employees are the cornerstone of everything we achieve. That's why we invest in talent, innovation, and leadership , fostering a workplace where your contributions make a real impact. As part of our team, you'll experience unmatched career development, collaboration, and the chance to be part of something extraordinary.

Position: Administrative Specialist

Location: Inter-American Naval Conference (IANC), USNAVSOUTH/FOURTHFLT

Position Summary:

The Administrative Specialist provides comprehensive administrative, logistical, and protocol support for the Inter-American Naval Conference (IANC) and its leadership. This role ensures efficient coordination of meetings, international engagements, and operational tasks within a multinational naval environment.

Essential Functions:

• Manage the Permanent Secretariat's calendar, scheduling meetings and appointments.
• Draft and proofread routine correspondence, including emails, memos, and official letters.
• Translate documents and correspondence between English, Spanish, or Brazilian Portuguese as needed.
• Serve as the primary administrative point of contact for the Assistant Secretary for Administration.
• Prepare briefings, reports, and presentations for senior leadership.
• Answer and screen phone calls, routing inquiries to the appropriate personnel.
• Maintain a secure filing system (both physical and digital) for classified materials (SECRET level) and sensitive documents.
• Perform office personnel administrative functions, including organizing and maintaining files, records, and official publications.
• Act as the logistics liaison with USNAVSOUTH N6 Supply Petty Officer, ensuring procurement and supply chain efficiency.
• Conduct quarterly inventory of administrative consumables, tracking supply usage trends and recommending inventory adjustments.
• Ensure all communications align with Naval Protocol, including etiquette and cultural considerations for multinational engagements.
• Coordinate protocol arrangements for high-ranking naval officer visits and official receptions.
• Develop and manage the administrative tickler (tracker) system, monitoring deadlines and ensuring timely follow-ups.
• Assist in planning and executing Inter-American Naval Conference (IANC) meetings and related events, including logistics coordination.
• Organize travel arrangements, venue reservations, and accommodations for conference participants.
• Facilitate interpretation and translation services for bilingual meetings and discussions.
• Support virtual and in-person conferences, managing technical platforms and logistics.
• Maintain and update the Secretariat's website, coordinating with N6 personnel for technical support.
• Track expenses related to administrative operations and event planning, assisting with budgeting.
• Maintain archives of conference materials, resolutions, and official records, ensuring compliance with records management policies.
• Assist in onboarding new personnel, familiarizing them with Naval Protocol, operations, and training requirements.
• Monitor contract renewal timelines, personnel records, and staff training schedules.
• Track and report on conference resolutions and action items, preparing briefing packages for leadership.
• Provide interpretation services during meetings and bilateral engagements.
• Support contingency planning for disrupted events, ensuring adaptive responses.
• Work closely with partner nations, coordinating activities with Spanish- and Portuguese-speaking officials.

Qualifications & Requirements:

• Fluency in Spanish required; proficiency in Brazilian Portuguese is preferred.
• Extensive experience in professional system administration and office management.
• SECRET security clearance required.

Why Choose MIRACORP?

At MIRACORP, we recognize that our employees are the cornerstone of our success. That's why we offer an exceptional benefits package from day one , including:

• Generous Paid Time Off (Personal, Vacation, Sick Leave)
• Comprehensive Health Coverage (Medical, Vision, Dental)
• Flexible Spending Account (FSA) Options for healthcare and dependent care
• Short-Term & Long-Term Disability Coverage
• Life Insurance & Accidental Death & Dismemberment Protection
• Employee Wellness Resources & Assistance Programs
• Financial Counseling Programs to support long-term planning
• Commuter Benefits for work-life ease
• 401(k) with 100% immediate employer matching
• Independent, purpose-driven work environment with meaningful impact
• A company that lives its core values , prioritizing integrity, accountability, and excellence

We proudly support veterans and all qualified applicants , ensuring equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status .

Join a team where your expertise is valued, your impact is recognized, and your career can thrive . Come grow with us—because at MIRACORP, your success is our success!

These roles are contingent upon the successful award of a government contract. Compensation will be determined based on industry standards, candidate experience, and salary expectations to ensure fairness and transparency.