A/P Bookkeeper

About Us:

In business for over 20 years, J2 Solutions is a Commercial and Healthcare General Contractor and Project Management company located in Venice, Florida. We believe the work we do matters! Every day we do our best to make a real difference for the people that live and work in our community.

Our team is second to none! There’s a reason why we’ve been voted  Business of the Year 3 times ,  winner of  Remodeling Magazines BIG 50, 6-time recipient of the  Gulf Coast Observers Top 500  and winner of  the Herald Tribune's Best Places to Work  for the last 7 years running!

Position Overview:

The Accounts Payable Bookkeeper is responsible for managing all aspects of the company’s accounts payable function, with a strong emphasis on accuracy, timeliness, and compliance with construction‑industry standards. This role supports project teams, vendors, and internal stakeholders by ensuring proper coding, documentation, and payment of invoices in alignment with company policies and job‑cost accounting practices.

Key Responsibilities

Accounts Payable Processing

• Review, verify, and enter vendor invoices, subcontractor pay applications, and credit card transactions.


• Match invoices to purchase orders, delivery tickets, and contracts.


• Ensure proper job cost coding, cost categories, and retention calculations.


• Reconcile vendor statements and resolve discrepancies promptly.


• Prepare weekly check runs, ACH payments, and lien waiver documentation.

Construction‑Specific Duties

• Track and ensure subcontractors remain in compliance with contracts, purchase orders and insurance


• Process subcontractors invoicing using AIA formatting


• Track retainage on subcontractors invoicing


• Support projects mangers with job cost reporting


• Understand and apply percentage of completion accounting to ensure payments and financial reports accurately reflect project status.

General Accounting Support

• Help develop and maintain a digital filing system for month end and AP


• Responsible for ensuring AP is accurate and complete for month-end process


• Provide supporting documentation during audits


• Work with controller and management to improve workflows and internal controls


• Reconcile GL accounts on monthly basis

Qualifications

• 3+ years of accounts payable or bookkeeping experience; construction industry experience strongly preferred.


• Familiarity with job‑cost accounting and construction billing processes.


• Proficiency with accounting software (e.g., Sage Intacct, Foundation, Procore).


• Strong understanding of AP best practices, vendor management, and internal controls.


• High attention to detail, accuracy, and organizational skills.


• Ability to manage multiple deadlines in a fast‑paced environment.


• Strong communication skills and a collaborative mindset.


• Proactive problem solver.

Preferred Skills

• Experience with AIA G702/G703 forms.


• Knowledge of lien laws, waivers, and compliance requirements.


• Intermediate Excel skills (pivot tables, VLOOKUP, data validation).


• Familiarity with construction project management platforms. (Procore)


• Experience with systems conversions

Work Environment

• Office‑based role with standard business hours 8AM – 5PM.


• Occasional interaction with project managers, field staff, and external vendors.


• May require handling confidential financial information with discretion.

We Offer:

• Competitive pay (salary) depending upon experience, education & skills

• 401(k) with company match

• Company paid medical insurance


• Dental insurance


• Vision insurance


• Short-term life insurance


• AFLAC

• PTO + Holiday pay


• Profit sharing and bonuses

• Excellent growth & development opportunities

J2 Solutions Inc. is an Equal Opportunity Employer