Front Desk Receptionist

Job Description

Job Description

Join Our Team as a Front Desk Receptionist

Are you ready to thrive in a fast-paced, high-growth environment where your work doesn’t just make an impact but 10x’s the value you bring to clients’ lives every day?

We’re a team of A-players who 10X everything we do! If you’re passionate about being the welcoming face of a dynamic team and eager to make a meaningful impact every day, we want to hear from you! At Cabanas Law Firm, we are guided by our core values of Semper Fidelis, Deliver a Wow, Embrace Change, Pursue Growth, and Maximize Potential, ensuring that every staff member receives personalized, compassionate, and true work-life balance, designed with you in mind. We offer a dynamic, collaborative environment where your voice is valued.

Are you organized, detail-oriented, and great at creating positive first impressions? Do you thrive in fast-paced settings where your multitasking skills shine? Join us as the friendly face of our firm, welcoming clients warmly and keeping everything running smoothly from spotless offices to perfectly prepared Conference Rooms. If you’re ready to bring your energy, focus, and positive attitude to a dynamic team, we want you!

Why You’ll Love Working With Us:

• Career Growth : Advance your skills with mentorship, ongoing training, and clear paths for promotion.
• Inclusive & Welcoming Team : Join a diverse, family-owned, and friendly workplace where everyone’s contribution is respected.
• Work-Life Balance : Enjoy flexible work arrangements and a culture that prioritizes your well-being.
• Competitive Compensation : Transparent salary structure, performance bonuses, and comprehensive health benefits.
• Meaningful Work : Create meaningful impact for clients and the community every day.

Benefits:

• 401(k) Matching
• Health Insurance
• Vision Insurance
• Dental Insurance
• Disability Insurance
• Life Insurance
• Paid Holidays
• Paid Time Off (PTO)
• Gym Reimbursement
• Elite Package Program
• Legal Bonus Program
• Referral Bonus
• Relocation Package available

Schedule:

• 8-hour shift
• Monday to Friday

Ability to Commute:

• Office locations in South Florida may be necessary according to the needs of the firm.

Work Location: In person (Not Remote)

We’re looking forward to welcoming a friendly, organized, and professional Front Desk Receptionist to be the welcoming face of our office! If you bring excellent communication, multitasking skills, and a passion for creating a positive first impression, we’d love for you to join our team. Apply now and show us how you’ll help keep our workplace running smoothly and efficiently!

$20 - $22 hourly DOE

• Greet and assist clients and visitors, providing information and directing them to the appropriate personnel.
• Answering Law Firm inbound calls by the 2nd ring and assisting or redirecting as appropriate.
• Maintain an organized and presentable front desk and reception area.
• Perform administrative duties such as data entry, filing, making copies, or printing any documentation as tasked by the legal team.
• Prepare consult books and any additional documents for Attorneys one day before meetings.
• Remind clients 3 days before their scheduled Hearing.
• Communicate with staff via emails, texts, and posted reminders for events, and any notifications needed.
• Ensure Conference Rooms are neat and ready for client meetings.
• Coordinate Front Desk coverage by other team members if you must step away.
• Calendar calls include confirming, rescheduling, and canceling calls.
• Schedule appointments, manage calendars, and coordinate meetings for staff as needed.
• Replenish supplies inventory by entering weekly order requests, ensuring timely restocking.
• Prepare retainer folders with required materials in advance for Case Managers and maintain a supply on hand.
• Review and update the Family Law Grid with the last date of client update and notify attorneys of missing updates.
• Print and deliver Intake Questionnaire to Attorneys for Free Consults.
• Print and deliver a daily calendar for attorneys.
• Process, upload, and file legal mail.
• Update approved time off request forms in the Firm Calendar and send email confirmation to appropriate parties.
• Open New Client Case Files daily and on time, based on the Urgency time limit.
• Complete assigned Dockets checks and distribute accordingly.
• Ensure all case files are indexed and delivered to the attorney for the hearings 6 weeks prior to the hearing date.
• Enter all your time into the case management system before leaving the office at the end of the day.
• Support special projects, events, and other operational tasks as assigned.
• Always maintain the confidentiality of sensitive information.

• High school diploma or equivalent.
• 1-2 years of experience in office administration or other related fields.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Excellent verbal and written communication skills.
• Strong organizational skills and diligence; ability to multitask and prioritize effectively.
• Professional demeanor and a commitment to providing exceptional customer service.
• Strong typing and computer skills.
• Prompt and dependable in task execution, and have the ability to work both independently and as part of a team.
• Must be able to pass pre-employment screening (background).
• Fluent in English and Spanish.

Preferred Skills:

• Familiarity with scheduling tools, CRM systems, or other office management software.

At Cabanas Law Firm, our mission is to guide clients through life's most challenging family law matters with compassion, integrity, and excellence. As one of Florida's fastest-growing family law firms, we are committed to building a culture of accountability, teamwork, innovation, and continuous professional growth.

We invest in our employees by providing opportunities for career advancement, ongoing training, and leadership development. Our team members play an essential role in delivering exceptional service while helping families navigate difficult transitions with confidence.

If you're looking to join a collaborative, high-performing legal team where your work truly makes an impact, we'd love to hear from you.