Warehouse Administrative Assistant

We are seeking a high-trust Warehouse Administrative Assistant to provide mission-critical support to the leadership team of a global logistics company. This role is designed for a self-starter capable of managing confidential information and coordinating complex logistics operations in a fast-paced warehouse environment. To Apply Please submit your resume for immediate consideration and send text 561-899-0221. Qualified candidates will be contacted for an intake interview.

salary: $27 - $29 per hour
shift: First
work hours: 7 AM - 5:30 PM
education: High School

Responsibilities

Key Responsibilities:

• Logistics Coordination: Manage documentation for domestic and international shipments, coordinate with freight forwarders/carriers, and track transit status to resolve any bottlenecks.

• Executive Support: Manage calendars, prioritize professional communications, and prepare agendas/minutes for logistics-related meetings.

• Data & Reporting: Maintain records, SOPs, and contracts; prepare reports related to inventory, transportation, and warehouse activities.

• Project Tracking: Proactively follow up on open items with stakeholders to keep projects and shipments on schedule.

• Confidentiality: Handle sensitive HR, business, and financial data with the highest level of integrity and discretion.

Top Requirements:

• Experience: 2+ years in an administrative role, specifically within logistics, warehousing, or transportation.

• Technical Skills: Advanced proficiency in Google Workspace/Microsoft 365 and Mac OS; experience with WMS or carrier portals is a plus.

• Communication: Exceptional written and verbal skills to act as a primary point of contact for vendors and internal teams.

• Mindset: A "self-starter" mentality with the ability to exercise sound judgment in a busy warehouse-office setting.

The essential functions of this role include:

• manual lifting up to 35lbs
• working up to 5 hrs of overtime per week

Skills

• Oral Communication
• Handling Confidential Information
• Maintaining Calendars
• Transcribing Notes
• Administrative Duties
• Google for Business Suite
• Organizational Skills
• Systems Support
• Vendor Management
• Data Entry
• Problem Solving
• Written Communication
• Documentation of Operations
• Business operations
• Logistics Coordinator
• Conflict Resolution
• Working Independently
• Bookkeeping
• Scheduling Appointments
• Microsoft Office

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.