Bilingual Office Coordinator

Job Description

Job Description

De Wit Immigration Law is hiring a bilingual Office Coordinator to run the operational side of our Miami Shores office. You will own the work that keeps our cases moving and our office running, from the filings that go out the door to the invoices that come back in.

Every petition this firm sends to the government passes through your hands before the attorney signs it. You print it, assemble it, check it against our filing checklist, scan it into the client file, and send it out by FedEx. Alongside that, you support client intake, keep our billing and invoicing current, and manage the vendors, supplies, and renewals that keep the office running.

This is a hands-on role with real ownership. You will work directly with our managing attorney and legal team, and you will be trusted to run your areas without being managed through them. We are small by design, which means the work you do is visible and the decisions you make matter.

The role is in person at our Miami Shores office, full-time, at $24 - $28 per hour.

Benefits include health insurance (the firm pays up to 99% of the employee's premium on our benchmark plan), vision coverage, a 401(k) with an employer match, 15 days of paid time off per year, 10 paid holidays, and a paid day off on your birthday.

HOW TO APPLY: To be considered, please complete our application at the link below.

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The application includes a short writing exercise and an attention-to-detail test, and it asks for your resume, a cover letter, and a one-minute introduction video. Please set aside about 20-30 minutes. Applications completed through our portal are the ones our review team evaluates.

$24 - $28 hourly

• Print and assemble case filings, check each one against our filing checklist, and prepare them for the attorney's signature.

• Scan completed filings into the client file and send them out by FedEx.

• Collect the daily mail, scan agency correspondence, and file it in Google Drive and in the physical client file.

• Support client intake and onboarding, from first inquiry to signed engagement.

• Keep billing and invoicing current, and coordinate payment matters with the legal team.

• Manage office logistics: supplies, vendors, attorney bar renewals, and subscriptions.

• Greet visitors to the office and support our remote intake team with overflow.

• You are fully fluent in English and Spanish, spoken and written. This is required.

• You hold a bachelor's or associate's degree, preferably in law, business administration, international relations, or another relevant field.

• You have at least two years of relevant work experience, preferably in legal, government, nonprofit, or similar roles.

• You are comfortable with hands-on work, because case production is a substantial part of this role.

• You work well independently and are comfortable owning an area rather than waiting to be assigned tasks.

• You are organized, manage your time well, and meet deadlines with close attention to detail.

• You are comfortable learning new software and tools.

De Wit Immigration Law is a Miami-based firm focused on business immigration and federal immigration litigation. We are deliberately low-volume: we take fewer cases and do them exceptionally well, and our reputation reflects it.

We use technology to work efficiently, and we reward ownership and results, empowering our team to grow as professionals. Our team is hybrid, with members in Miami, Latin America, and Europe.