Full Time Administrative Spec I
- Transcribes minutes of meetings and hearings.
- Develops final copy of a wide variety of correspondence and memoranda.
- Establishes and maintains cross-reference files and establishes file categories.
- Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention.
- Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor.
- Prepares requisitions, vouchers, budget forms and other data.
- Handles confidential and other sensitive data.
- Acts as purchasing clerk for the department to which assigned.
- Types accounting and budgetary reports; special reports; letters and other material.
- Maintains a system of files and records for department's use.
- Assembles and gathers data.
- Types and compiles special reports.
- Edits correspondence for grammatical correctness and punctuation.
- The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this . Minimum Qualifications
- High School or GED.
- One (1) year of general office experience utilizing secretarial and computer-related skills; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.
- Ability to type at the rate of 40 words per minute is required.
- Working knowledge of modern office procedures, practices, and equipment.
- Knowledge of general office computer skills.
- Knowledge of English, arithmetic, and spelling.
- Knowledge of the operations of City government including city-wide computer programs.
- Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor.
- Ability to follow complex oral and written directions.
- Ability to maintain complex clerical records and prepare reports from such records.
- Knowledge of basic cash handling and bookkeeping principles and procedures.
- Ability to establish and maintain effective working relationships with City officials, coworkers and the general public.
- Must have a high degree of clerical aptitude.
- Knowledge of the organization, procedures and divisions.
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