Billing Analyst

At Phoenix Defense, we look for people who have bold new ideas, courage, and an entrepreneurial spirit to join forces to create the future while having fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. With every job we fill, our focus is on providing best in class service to our customers while offering the opportunity for professional growth in a rewarding and innovative work environment. We have an exciting opportunity for a highly motivated professional to fill the position of Billing Analyst.

Under general supervision, the Billing Analyst is responsible for all functions of the Billing process relating to engineering services division. Assignments provided by and direct reporting to the Director of Finance.

All services shall be provided in accordance with established standards, principles and ethics of the profession, applicable professional specialty organizations, and the high-quality standard.

WHAT YOU WILL DO:

• Reviews all costs associated with each clients’ billing processes. 


• Prepares and submits invoices for Cost Reimbursable, T&M, Fixed Price or Fixed Unit Price government and commercial contracts on a monthly, bi-monthly (or regular) basis, recording amounts due for items purchased or services rendered.


• Partners with Finance Analysts to determine project set-up on new contracts, contract modifications, status of accruals and any corrections necessary to produce and submit accurate invoices. 


• Regularly interfaces with Finance, Contracts and Program Management staff to ensure proper cost accounting and billing. 


• Maintains DCAA-compliant billing files including timely scanning of monthly invoices. 


• Verifies accuracy of billing data and revises any errors (comparing billing data to actual contract and reports).


• Review billing details gathered by accounting software to compute fees and charges due.


• Distributes bills or invoices.


• Resolves discrepancies in billing records


• Creates billing documents, credit memorandums, and other related communication as necessary. 
  Initiates the invoice QA/QC review process and ensures the process is followed, approved and complete prior to sending bill. 


• Ensures all billing deadlines are met. 


• Monitors and manages unbilled receivables balance and assist in preparation of monthly unbilled analysis and reconciliation on all current and completed contracts.


• Monitors and follow up on past due invoices.


• Masters use of financial aspects of accounting software related to the billing process.


• Utilizes advanced features of Microsoft Excel to create and reconcile bills; pulling varying sets of data. 


• Assists in preparing final/close-out invoices. 


• Assists with special projects and remediation activities. 

MINIMUM QUALIFICATIONS:

• High School Degree with 4+years’ experience in accounting or bachelor’s degree Finance, Business, and/or Accounting


• Government contracting experience highly desirable


• Advanced MS Excel knowledge


• Proven ability to multi-task, be organized, and have strong oral and written communication skills

KNOWLEDGE SKILLS ABILITIES AND OTHER CONTRIBUTIONS:

• Proven work experience in an accounting and finance or related role


• Hands-on experience with financial and accounting applications

• Good verbal and written communication skills

• Proficient in MS Excel (creating spreadsheets and using advance formulas)

• Ability to work agile work environment and work together in order to win together


• Collaborative contributor. You need the ability to collaborate with other managers and staff members


• Intellectual curiosity. Why? What? How?


• Ability to become or be knowledgeable of DFARs, CAS, and GAAP


• Deltek Costpoint/Time and Expense experience a plus