Administrative Assistant
Job Description
Job Description
Job Title: Bid Coordinator/Administrative Assistant
Operating Company: Stan Weaver & Company Inc.
Job Location: Orlando FL
FLSA Status: Exempt
Salary Range: $40-42k salary
The Bid Coordinator is responsible for understanding the construction bid process, is self-driven, motivated, and dedicated to providing exceptional service for external and internal customers. This individual must have excellent organizational skills, integrity, and accountability. Essential Duties and Responsibilities:
- Manages high-volume of incoming and outgoing correspondence.
- Creates and manages digital document repository for all construction documents.
- Downloads and extracts all bidding documents.
- Enters data into project management software.
- Distributes and maintains the bid calendar.
- Communicates customer instructions, due dates, and revisions to estimating and sales team.
- Coordinates the distribution of quotations to customers between multiple departments.
- Collaborates with multiple offices to coordinate cross-territory opportunities.
- Performs other duties as assigned.
- High School degree or equivalent.
- Minimum 1-year previous document control experience, preferable in construction documents.
- Candidate will be self-motivated, customer service oriented, and proven ability to work effectively with minimal supervision.
- Communication skills, attention to detail, organizational skills, adaptability, and problem-solving abilities are critical to this position.
- Must be proficient in Microsoft Office Suite, Adobe, and digital file management/downloading.
We offer a competitive and comprehensive benefits package, including:
- Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
- Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.
- Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
- Professional Development – Ongoing training opportunities and support for continuing education.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.
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