Assistant to Chief Quality and Patient Safety Officer

Location: Medical Plaza One -9800 S Healthpark Drive Fort Myers FL 33908

Department: Clinical Quality and Safety

Work Type: Full Time

Shift: Shift 1/8:00:00 AM to 4:30:00 PM

Minimum to Midpoint Pay Rate: $27.78 - $37.50 / hour

Summary

This position manages the office of a Chief Officer and provides direct administrative support, oversight and organization to the Chief Officer. The individual should be self-motivated, hands-on, and an organized professional with a positive, can-do attitude. Manages a complex calendar, scheduling meetings and events. Anticipates the needs and applies strategic business thinking to support the Chief Officer. Schedules calls with varying levels of internal/external individuals; and makes appropriate, informed decisions regarding Chief Officers availability. Screens calls, prioritizes emails and completes expense reports. Prepares highly confidential reports, correspondence, and prepares quality presentations as needed. Coordinates detailed travel arrangements at domestic and international level. Manages the budget for the division in terms of researching variances and providing analytical data to the Chief Officer. Coordinates large organizational meetings and event functions such as business lunches and/or dinners, including agendas, speakers and follow-up actions. Maintains spreadsheets, reports and tracking system for progress review of departments/functions reporting to the Chief Officer. Additionally, may prepare board meeting materials, maintaining excellent quality control. Serve as a liaison between the Chief Officer and direct reports, employees, and/or others to provide proficient communications with instructions and/or assignments and follows up on the status. Extremely organized and detail-oriented; ability to handle several tasks concurrently with ease and exercises a high degree of professionalism. May supervise clerical staff as assigned. Performs other duties and special projects.

Requirements

Education: Associate degree or equivalent work experience.

Experience: Minimum of 5 years executive administrative support experience.

Certification: N/A

License: N/A

Other: Proficient in MS Office (Outlook, Word, Excel, PowerPoint and Webex). Requires ability to master other software, as needed. Excellent typing speed and accuracy. Excellent written, verbal interpersonal communication skills with significant attention to detail. Strong interpersonal skills, confident and capable of effectively interacting with members of the health system and the community.

US:FL:Fort Myers