Office Associate

Job Description

Job Description

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients.


Position Overview:

• Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development.

Responsibilities:

• Create sales packages, send and schedule estimates for Sales Associates
• Send estimate follow up letters to customers with Sales Associate’s direction.
• Ensure all marketing tactics are executed as per the Company’s Annual Marketing Plan.
• Ensure all customer mailing lists are up to date.
• Perform commercial telemarketing.
• Maintain inventory and update all point of sale material.
• Order paint and materials with Production Associate’s direction.
• Enter Annual Financial Plan (AFP) into QuickBooks.
• Issue Purchase Orders (PO’s).
• Pay all bills and maintain all files.
• Manage paperwork for new hires and terminated employees.
• Conduct constant follow ups with customers.
• Participate in regional or national on-going training conferences/meetings.

Qualifications/Certifications:

• High school diploma or GED
• College degree a plus
• Experienced with social media and digital marketing
• Organized and detailed oriented
• Knowledge of Microsoft office packages
• Proficiency in QuickBooks (preferred)
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• ___ years of Office Assistant experience (preferred)

Each CertaPro Painters® business is independently owned and operated.