Senior Specialist, Corporate Events
- Support the end-to-end planning and execution of corporate events, including internal recognition programs, community engagement events, partner activations, and industry conferences.
- Collaborate with cross-functional teams (communications, HR, marketing, leadership) to align event goals with business objectives.
- Develop and manage detailed project plans, timelines, and budgets for assigned events.
- Coordinate core team meetings for each event:
- Prepare agendas and pre-meeting communications.
- Facilitate logistics discussions and track progress.
- Send follow-up communications with recaps and action items.
- Research and manage logistics including:
- Venue selection (hotels, restaurants, event spaces)
- Transportation and travel coordination
- Catering and menu planning
- Swag and promotional item sourcing
- Lead on-site execution and troubleshoot in real time to ensure seamless experiences.
- Maintain strong relationships with key vendors and partners (hotels, caterers, transportation providers, promotional item suppliers, etc.).
- Assist in contract negotiations and ensure service-level agreements are met.
- Coordinate with external partners for co-branded or sponsored events.
- Collaborate with internal and external teams to support event themes, branding, and messaging.
- Help design engaging and memorable experiences that reflect ADT’s culture and values.
- Manage promotional giveaways and branded materials for each event.
- Track event performance metrics and gather feedback from attendees and stakeholders.
- Conduct post-event evaluations to identify successes and areas for improvement.
- Maintain documentation and best practices for future events.
- Bachelor’s degree in Hospitality, Communications, Marketing, or related field.
- Must live in the Boca Raton/South Florida area. Position is required to be in the office 4 days a week plus one flex day.
- 3-5 years of experience in corporate event planning, with a mix of internal and external event experience.
- Proven ability to manage multiple events simultaneously with strong attention to detail.
- Excellent communication, collaboration, and project management skills.
- Candidate must have excellent problem-solving skills and be able to think on their feet when issues arise during a live event.
- Position requires frequent travel (up to 40%) with night and weekend availability for events.
- Proficiency in Microsoft Office Suite and management tools (Cvent, Asana).
- Our office follows 4 days onsite and 1-day remote schedule.
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