Invoice Processing Specialist

Defense Holdings, Inc. (DHi)
Location: Hybrid/Remote (US)
Employment Type: Full-Time
Department: Finance / Accounting
Reports To: Billing Manager / Accounts Director

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking an Invoice Processing Specialist to review, validate, and process invoices for clients, ensuring accuracy and compliance with company and client standards. The ideal candidate will maintain organized invoice records, resolve discrepancies, and support timely financial reporting.

This role requires careful attention to detail, strong organizational skills, and proficiency in accounting or billing software.

Key Responsibilities

Invoice Management

• Review incoming invoices for accuracy, completeness, and compliance with company and client policies.
• Enter invoice data into financial systems and ensure proper account coding.
• Reconcile discrepancies between invoices and supporting documentation.
• Coordinate with clients, internal teams, and vendors to resolve billing issues.
• Maintain organized, up-to-date invoice records for audit readiness.

Reporting & Compliance

• Assist in preparing invoice-related reports for management and finance teams.
• Support month-end and year-end closing activities.
• Ensure all processes comply with internal controls and external regulations.

Cross-Functional Collaboration

• Work with finance, client services, and project teams to verify invoice accuracy.
• Support leadership in streamlining invoice processing workflows.
• Participate in cross-departmental meetings to update status and report issues.

Required Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or related field.
• 1–2 years of experience in invoice processing, accounts payable, or billing.
• Proficiency in Microsoft Office Suite, including Excel and Outlook.
• Strong attention to detail, analytical thinking, and organizational skills.
• Ability to manage confidential financial and client information responsibly.

Preferred Qualifications

• Experience with ERP systems, accounting software, or automated billing tools.
• Familiarity with government contracting or defense client invoicing procedures.
• Knowledge of compliance and auditing standards.

Core Competencies

• Integrity & Confidentiality
• Attention to Detail
• Analytical Thinking
• Organizational Skills
• Interpersonal Communication
• Adaptability & Initiative

Work Environment

• Hybrid/Remote work environment with flexible scheduling.
• May require occasional travel for client meetings or team collaboration.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.