Project Manager Assistant
- Provide clerical and administrative support to Project Managers in day-to-day project execution.
- Maintain and update project schedules, work plans, and task tracking using project management tools such as JIRA and Microsoft Project.
- Track tasks, milestones, and deliverables, escalating risks or delays as needed.
- Coordinate on-site and virtual project meetings; prepare agendas, document meeting minutes, and follow up on action items.
- Manage and organize project documentation, ensuring proper version control and accessibility.
- Prepare and distribute project status reports to internal and external stakeholders.
- Support effective communication among cross-functional teams, vendors, and stakeholders.
- Ensure compliance with project management processes, methodologies, and standards.
- Provide additional administrative support related to budgets, purchase requests, invoicing, or resource coordination, as required.
- Bachelor’s degree in Business Administration, Project Management, Engineering or a related field.
- 1–3 years of experience in administrative, project coordination, or project support roles.
- Hands-on experience with project management systems such as JIRA, Microsoft Project, or similar platforms.
- Bilingual – English and Spanish (written and verbal).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Strong interpersonal skills and ability to work collaboratively with diverse teams.
- Ability to work on-site with flexibility for limited remote work.
- Familiarity with project management methodologies such as Agile, Scrum, or Waterfall.
- Project Management certifications (CAPM, PMP, Scrum) are a plus.
- Experience working in structured corporate or regulated environments.
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