Project Coordinator

Job Description

Job Description

About Us:

We are a leading commercial interior design and solutions partner specializing in office furniture, flooring, modular walls, and acoustical products. With five locations across Florida and a dynamic team of talented, driven professionals, we are known for delivering exceptional environments and an unmatched client experience. Our people‑first culture is the foundation of everything we do, and our core values-passionate, adaptable, dedicated, coachable, and dependable-guide how we show up for our clients and for each other every day. As we continue to expand our capabilities, we are excited to welcome a Project Coordinator to our team!

The Project Coordinator is a vital part of our team, responsible for managing the full order fulfillment cycle-from initial order entry to final project completion. This dynamic, fast-paced role demands keen attention to detail, strong communication, and top-notch organizational skills. Success in this role requires the ability to juggle multiple priorities, adapt quickly, and confidently navigate a variety of digital platforms.

Essential functions of the position:

• Coordinate input from internal team members to generate, format, and send accurate client proposals.
• Review, organize, and prepare all required documentation to ensure precise and timely order entry.
• Source and procure project materials, coordinating timely delivery and installation logistics.
• Monitor project progress, troubleshoot issues, and manage punch list resolution to ensure successful, on-time completion.
• Serve as a key point of contact, communicating directly with vendor partners and clients while supporting internal teams throughout the project lifecycle.
• Investigate and reconcile discrepancies across purchase orders, vendor acknowledgments, and invoices.
• Resolve material-related issues, including product discrepancies, shortages, damages, and quality concerns.
• Track material orders proactively, identify potential delays, and escalate concerns to Sales and Project Managers as needed.
• Ensure compliance with departmental policies, procedures, and industry standards.

Secondary Functions of the position:

• Ability to operate and lead under our core values and Guiding Principles:
  • Passionate
  • Adaptable
  • Dedicated
  • Coachable
  • Dependable

Supervisory Responsibilities:

• N/A

Travel Responsibilities:

• N/A

• Minimum of two years' experience in a fast-paced, multi-tasking, detail-oriented administrative position
• Associate degree or equivalent experience in business, interior design or another related field.

Required Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent verbal and written communication skills
• Excellent time management, organizational skills, and attention to detail

Physical Requirements and Working Conditions:

• Work will be performed in a combination of office settings, client sites, construction environments and active job sites. Regular travel to our office locations, customer locations and vendor facilities within the region is required.

All offers of employment are contingent upon the successful completion of a background check and drug screening. These screenings are conducted in accordance with applicable federal, state and local laws, including the Fair Credit Reporting Act. Candidates may be required to provide written consent prior to the initiation of any screening process. A criminal record does not automatically disqualify a candidate; all results are reviewed on a case-y-case basis in relation to the responsibilities of the position.