Franchised Human Resources Coordinator

Additional Information: This hotel is owned and operated by an independent franchisee, Mainsail Lodging. The franchisee is a separate company and a separate employer from Marriott International, Inc. The franchisee solely controls all aspects of the hotel's employment policies and practices, including hiring, firing, discipline, staffing, compensation, benefits, and all other terms and conditions of employment. If you accept a position at this hotel, you will be employed by a franchisee and not by Marriott International, Inc.

JOB SUMMARY

Supports the Area Director of Human Resources and HR & Corporate L&D Manager with the day-to-day functions and responsibilities of Human Resources department to deliver personalized service and ensure a positive work environment for our team members. Areas of responsibility include recruitment, payroll, staff recognition, benefit administration, employee on boarding and training events.

Please note, Mainsail Lodging & Development is a drug-free workplace. Pre-employment screening, to include a background is required for all candidates offered a position.

Essential Functions

• Perform a variety of administrative functions for the Human Resources department: daily recruitment procedures, data entry, file management, employment verifications, reference checks, training class registration and preparation of materials, execution of and distribution of weekly, monthly or quarterly reports
• Greets all visitors of the Human Resources department with genuine hospitality, answering questions and inquiries or taking personal responsibility to seek answers and follow up.
• Maintain the strictest of confidentiality at all times on matters pertaining to the company and the team members and Maintains open door policy
• Ensure hotel compliance with all applicable federal, state, and local employment laws.
• Practice positive employee relations
• Coordinate and monitor recruitment, screening, and reference checking of all exempt and non-exempt personnel
• Complies with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA); assists with maintaining records and logs
• Maintain recruitment and training spreadsheets, sending updates to managers as assigned.
• Sets interview appointments for hiring department managers, follows up accordingly with additional interviews Completes data entry and validation of employee's information into HRIS system, ADP Total Source
• Assist new team members with online benefit enrollment
• Retrieve, sort, and file all information in accordance with filing system, maintaining the personnel and confidential files in an organized system. Assist with conducting file audits.
• Maintain orderliness of office supplies and equipment.
• Participate in and monitor Safety Committee in compliance with Loss Prevention SOPs
• Assist with implementation of injury prevention programs, conduct detailed accident investigations, and closely manage medical claims on a case-by-case basis to minimize workers' compensation costs and enhance profitability of the hotel
• Manage worker's compensation claims to include initiating claims, follow up with injured worker, communication with applicable internal hotel departments
• Assist in maintaining Team Member recognition program
• Supports HR & Corporate Training Manager in maintaining new hire and ongoing training programs
• Ensure the highest level of guest service by performing routine spot checks of service standards and operational procedures.
• Other duties as assigned.

Job Requirements

Education & Experience

• Associates Degree in Human Resources or Business Administration preferred.

OR

• Any combination of academic education, professional training or work experience, which demonstrates the ability to perform the duties of the position.
• Previous hotel human resources, and/or office administrative experience required.
• Experience in the hospitality industry is required.
• Excellent customer service and employee relation skills excellent communication skills, both verbal and written.
• Proficient with Microsoft Office programs, Microsoft Word, Excel, Power Point and Outlook.
• Experience with HRIS/ATS software, experience with ADP Total Source platform a plus.
• Excellent organizational and communication (both verbal and written) skills.
• Have a general understanding of employment laws.
• Ability to work independently in a timely and productive manner.
• Flexibility in a busy atmosphere, managing multiple projects simultaneously.
• Ability to interact with a variety of people and provide excellent customer service.
• High attention to detail and accuracy with all work.
• Ability to maintain confidentiality of sensitive staff information.
• Ability to establish and maintain effective working relationships within all levels of the organization
• Above average time management and organizational skills.

Full-time Associate Benefits Medical, Dental, & Vision | HSA & Flexible Spending Account Options | Basic Life & Disability Plan Options | 401K Retirement Plan | Paid Time Off | Holiday Pay | Career Training & Development Opportunities | Tuition Reimbursement | Bereavement Leave | Employee Assistant Program (EAP) | Jury Duty (May vary by state) | Employee Discounts | Employee Referral Bonus | Free meal for all full-service hotel employees Part-time Associate Benefits All above listed benefits except for Medical Insurance and Holiday Pay

This company is an equal opportunity employer.

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