Accountant I - Clinical and Translational Science Institute

Classification Title:

Accountant I

Classification Minimum Requirements:

A bachelor’s degree in an appropriate area of specialization.

This Accountant I position is housed within the Clinical and Translational Science Institute (CTSI) and serves as a financial professional supporting the financial operations of CTSI Service Centers. The role is responsible for independently performing a range of accounting and fiscal functions, including financial analysis, data validation, and comprehensive oversight of service center financial activity.

In this capacity, the incumbent completes the full billing lifecycle for CTSI service cores, ensuring accurate and timely invoices, revenue tracking, and accounts receivable management. The position plays a critical role in maintaining the integrity of financial records through regular reconciliation, as well as identifying, researching, and resolving billing discrepancies. Through ongoing analysis of financial processes, the incumbent develops and recommends improvements to enhance efficiency, accuracy, and compliance with institutional policies.

This role requires strong analytical and problem-solving skills, a high level of attention to detail, and the ability to independently interpret and apply financial guidelines. The Accountant I works under the direction of the Assistant Director of Finance and the Executive Director of Administration, to support service center billing operations and related financial activities.

About this Role:

Fiscal and Accounting Management – Service Center Billing Operations

• Extracting and analyzing service data from WebCAMP, Vestigo, and internal tracking systems.
• Independently preparing, validating, and auditing financial reports for system import.
• Generating accurate invoices and distribute to internal and external customers through multiple financial systems.
• Investigating and resolving billing discrepancies and customer inquiries with service center contacts.
• Maintaining detailed records of chartfield and payment information in internal billing and tracking system.
• Proactively managing accounts receivable by monitoring and following up on outstanding balances over 45 days.
• Coordinating with accounting staff to process journal entries for billing transactions.
• Communicating payment notifications to internal customers and service center cores.
• Exercising independent judgement in resolving complex billing issues, take ownership of the accuracy and integrity of all financial transactions, and serve as the primary point of contact for service center billing invoices, revisions, and/or requests.

Financial Reconciliation and Analysis

• Perform advanced reconciliation and financial analysis activities including:
• Recording and verifying payment information across multiple integrated systems including to WEBCamp and Vestigo.
• Conducting thorough reconciliation duties of service core receivables to ensure accuracy and completeness.
• Independently reviewing, validating, and auditing charges that are applied against the service core auxiliary accounts.
• Investigating accounting errors and discrepancies, identify root causes, and implement corrective actions.
• Maintaining subsidiary account ledgers for service center operations.
• Ensuring compliance with university financial procedures. Applies problem solving skills to resolve complex accounting issues and recommends improvements to financial control systems.

Policy Development, Process Improvement, and Special Projects

• Supports the Assistant Director of Finance and Associate Director of Finance on financial initiatives and operational improvements, including:
• Preparing comprehensive reports on all invoices, outstanding revenue, and financial trends for management decision-making.
• Providing input on policies, procedures, and best practices for service center billing.
• Conducting revenue recovery analyses and billing audits to ensure accuracy and compliance.
• Identifying opportunities for process improvements and increased efficiency in billing and accounting operations.
• Assisting the Clinical Research Analyst II with WebCAMP related duties.
• Serving resource for service center billing matters.
• Participating in special projects and assignments as requested by leadership.

Expected Salary:

$25.86 - $27.30 per hour; commensurate with education and experience.

Required Qualifications:

A bachelor’s degree in an appropriate area of specialization.

Preferred:

Demonstrated proficiency in financial and accounting systems, including experience with university
financial systems (WEBCamp, Vestigo preferred). Strong analytical and problem-solving skills with
proven ability to investigate and resolve complex accounting issues. Exceptional attention to detail
and accuracy in financial record-keeping. Intermediate skills in Microsoft Excel and financial reporting
tools. Excellent interpersonal and customer service skills with ability to communicate effectively with
diverse stakeholders.

Experience in higher education or research institution financial operations. Knowledge of sponsored
programs, clinical research billing, or service center accounting. Familiarity with grants and contracts
financial management. Experience with budget development and financial analysis. Demonstrated
track record of process improvement initiatives.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This is a time limited position.

This position is eligible for veterans' preference. To claim veterans' preference, please upload a copy of your DD 214 Form or equivalent certification with your application for consideration. See UF’s Veterans' Preference Page for more details.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Health Assessment Required:No